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Home My WebLink AboutMinutes January 18, 2013CITIZENS' BUDGET COMMITTEE MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT CALL TO ORDER Meeting Date: January 18, 2013 Conference Room 3 John Culverhouse, Chair Ron Knaggs, Vice Chair James Clasby Carl Hensley Richard Pancoast Dan Kurek Craig Mundt Marty Laven William Donovan Stephanie Morgan Edward Lounds Jane Bachelor Jay L. McBee Bill Casey Faye W. Outlaw Marie Gouin Don West Mark Satterlee Sophia Holt Audrey Jackson Laurie Waldie Jim David Ken Pruitt Jennifer Hill Tara Raymore Karen Smith Michael Quinn Stephen Rothen Debra Swanson Heather Young Mr. Culverhouse called the meeting to order at 7:30 a.m. and expressed his pleasure at being the Chair. He turned the meeting to Ms. Outlaw. ELECTION OF CHAIR & VICE CHAIR Ms. Outlaw welcomed the attendees. She asked for nominations for Chair. Mr. Knaggs and Mr. Culverhouse were nominated. The members voted. Ms. Gouin announced the results. Mr. Culverhouse was elected Chair by a vote of five to four. Mr. Culverhouse stated his appreciation. Mr. Knaggs was the only nominee for Vice Chair. He was unanimously approved. Citizens' Budget Committee January 18, 2013 Page 2 APPROVAL OF OCTOBER, 2012 MINUTES Mr. Culverhouse suggested "After a quorum was reached" be added to the section of the minutes pertaining to the approval of the former meeting minutes at the October meeting. With that correction, after a motion and second, the minutes were unanimously approved. APPROVAL OF 2013 MEETING DATES Mr. Knaggs suggested delaying the February and March meeting dates by one week. Mr. Knaggs asked about having another meeting to get ready to give an opinion on September 5. He suggested having a July meeting. Informal Board of County Commissioners Meetings, Quarterly Report presentations and meeting dates were discussed. After a motion by Mr. Knaggs and a second by Mr. Pancoast the revised meeting dates were approved. See attached. FY2012 FOURTH QUARTER BUDGET UPDATE Ms. Hill gave the attached PowerPoint presentation. She started by explaining how the total amount is determined. Mr. Knaggs asked about the gap and base numbers for FY14. Ms. Outlaw, Ms. Gouin, Mr. Kurek and Mr. Mundt joined the discussion. Mr. Hensley asked about the Medicaid expenses. Ms. Ryder, Ms. Hill and Ms. Outlaw explained the numbers and gave an update of the situation. Ms. Outlaw asked about the Capital Projects and the General Fund. The only General Fund Capital Projects are carry-forward projects and there are very few. Mr. Knaggs asked about the Florida Power & Light reduction and Capital Project times. Cost savings were discussed and Mr. West explained projects can take from four to ten years. Most are road projects. Mr. Knaggs confirmed that all Enterprise Funds are positive. Ms. Outlaw added information about the golf course fund and the Tribune investigation. Mr. Kurek asked about the testing and water monitoring at the golf course. Solid Waste still pays the charges. The money to develop the airport, the benefits of the golf course location, explanations to the reporters and history were discussed. Mr. Knaggs asked about Special Revenue Funds. Ms. Outlaw said the Sports Complex is the only other one that the County subsidizes. Mr. Mundt asked about the article in the newspaper about government owned property. What else is the newspaper searching for? Is it ongoing? Ms. Outlaw and Mr. Kurek also participated in the discussion on non-profits, other benefits to the residents of the County Citizens' Budget Committee January 18, 2013 Page 3 and the challenges of the airport property and information requests from the press. Mr. Knaggs asked what the Committee needs to do to prepare for July. Mr. Culverhouse asked what the Committee could do to help. Ms. Outlaw thinks they should decide at their February meeting. Mr. Knaggs asked about future fund balance and FY15. Mr. Knaggs asked about public comment at their meetings. There was discussion about Advisory Committees speaking to the Budget Committee. Mr. Kurek suggested a joint meeting with the City of Fort Pierce's Budget Committee. Ms. Morgan likes the idea of public comment. Mr. Laven suggested discussing opportunities to save on operations, capital leases, maintenance, infrastructure and lighting with other groups. Ms. Outlaw answered that staff was reviewing those topics. The City of Fort Pierce, the School District and St Lucie County, with the jail, have done performance reviews. Ms. Gouin confirmed the members received a schedule for the FY14 budget process. See attached. ADJOURNMENT Mr. Culverhouse adjourned the meeting at 8:58 a.m. Respectfully submitted by: Brenda Marlin The next CBC regular meeting will be held on Friday, February 22, 2013 at 7:30 a.m., in Conference Room #3, at the St. Lucie County Roger Poitras Administration Annex. Citizens' Budget Committee 2013 Meeting Schedule 7:30 AM, Friday Conference Room 3 January 18 February 22 March 22 April 19 May 17 June 21 July 26 August 16 October 18 FY 14 BUDGET/STRATEGIC PLANNING SCHEDULE February 18 Budget Kickoff to give directions for preparing the FY 14 budget March 18 Departmental Budget Packages and Capital Improvement Plans are due to OMB April 9-12 Strategic Planning May 13-15 Departmental budget reviews with County Administrator (if necessary) July 10-12 BOCC budget review workshops September 5 Tentative budget hewing September 19 Final budget hearing 1/24/2013 4t" Quarter (10/1./11. - 09130/12) ExpenditurelRevenue Update January 8, aoi3 r.: S#~eGlal - ~;. Revenue Funds • Non-GF/FF Ad Valorem (i.e. Mosquito Control, Parlcs MSTU) Tax collections were at g~.6% of the budgeted amount. • The Electric Franchise (FPL) Fees came in $a5o,i35 under budget. Based on current collections, the FY i3 budget was reduced by $300,000. • Operational spending was in-line with the budget (i:e. Erosion, Mosquito Control). 1 1/24/2013 Debt Service Funds • Payments were funded from ad valorem taxes, tourist development taxes, state revenue sharing, half-cent sales tax, assessments, surcharges, etc. • Revenues came in as planned. • We met our debt service obligations. 3 Capital Funds • We spent approximately aa.5% of the budget. • This is mainly due to the timing of capital projects. • Capital projects span multiple years and the ending fiscal year iz balance carries over into the fiscal year zor3 .budget. 2 ~~ 1/24/2013 .Enterprise un s • Landfill -Revenues exceeded expenses. • Utilities -Revenues came in better than projected and exceeded the expenses. • Golf Course.-Revenues exceeded expenses . • Building Code Fund -Revenues came in better than projected and exceeded the expenses. Note: Does not include year end adjustments, such as depreciation. s Fine & Forfeiture Fund • Ad valorem Tax collections were at 97.i% of the budgeted amount, which was in-line with normal collections (Last year we received g6.6% of the budgeted amount by the end of the fourth quarter). • Board operations have been spending less than budgeted. • Now that we have completed two fiscal years since the major reorganization that occurred in aoio, we have an opportunity to look at reducing BOCC operating budgets. 6 3 1/24/2013 Fine & ForFeiture Fund • Based on preliminary Fund Balance numbers, the General Fund/Fine & Forfeiture Fund boles better than previously projected. • We are still working on fund balance forward, we expect to present an updated projection at the February informal meeting. 4