HomeMy WebLinkAboutMinutes March 22, 2013CITIZENS' BUDGET COMMITTEE
Meeting Date: March 22, 2013
Conference Room 3
MEMBERS PRESENT: John Culverhouse, Chair
Ron Knaggs, Vice Chair
James Clasby
Carl Hensley
Richard Pancoast
Dan Kurek
Craig Mundt
Marty Laven
Stephanie Morgan
Gwen Morris
Patrick Campion
MEMBERS ABSENT: William Donovan
Jane Bachelor
Jay L. McBee
OTHERS PRESENT: Faye W. Outlaw
Robert Bentkofsky
Marie Gouin
Jennifer Hill
Ken Pruitt
Stefanie Myers
Don West
Tara Raymore
Edward Lounds
Karen Smith
Robert O'Sullivan
Michael Quinn
Audrey Jackson
Leslie Olson
Jim David
Ed Matthews
Laurie Waldie
Beth Ryder
Susan Jacob
Johnny Ortiz
Jack Southard
Leslie Olson
John Wiatrak
Pennie Burke
Sherry Burroughs
CALL TO ORDER
Mr. Culverhouse called the meeting to order at 7:33. He announced that Mr. Casey had
regretfully resigned from the Committee and introduced a new member, Patrick
Campion, appointed by Commissioner Johnson.
APPROVAL OF MARCH 1, 2013 MINUTES
After a motion from Mr. Knaggs and a second from Mr. Mundt, the minutes were
unanimously approved.
Citizens' Budget Committee
March 22, 2013
Page 2
PUBLIC COMMENT
No member of the public spoke at the meeting.
UPDATE ON EMPLOYEE HEALTH CENTER
Ms. Outlaw introduced Ms. Tara Raymore, Human Resources Director. She has been
with St. Lucie County about nine months and is enjoying her time here. She gave the
attached presentation.
Mr. Knaggs asked for an explanation of how the Insurance Fund works and if the
General Fund gets the benefit of the savings. Ms. Raymore and Ms. Outlaw explained
and started discussion on the fund.
Ms. Morris asked where most of the savings were found. Ms. Raymore said the
reduction in claims that must be paid out are due to the health center. Mr. Laven asked
about comparisons with nearby Counties. Ms. Raymore answered that she does not
have local numbers, but the national trend is about a 10% gain per year. Mr. Knaggs
asked about recruiting other organizations. Ms. Outlaw gave some information and
history. Mr. Knaggs asked about a satisfaction survey. Ms. Outlaw said they could
move forward on the idea. Mr. Culverhouse started discussion on logistics of adding
other agencies.
BOCC 2013 STRATEGIC PLANNING SESSION
• Tentative Program
Ms. Outlaw gave the attached PowerPoint presentation. Mr. Mundt asked about budget
requests. Ms. Outlaw explained that Strategic Planning and the Budget are two
separate processes that will later connect. Ms. Morris asked about economic
development and Ms. Outlaw answered her question. Mr. Knaggs asked about
employee wages. Ms. Outlaw started discussion on union negotiations.
Mr. Knaggs asked about Strategic Planning dates. Ms. Outlaw explained the dates
have not been completely determined. The sessions may run into the next week. Mr.
Knaggs said he would appreciate seeing the agenda before the meetings.
Mosquito Control District Funding
Ms. Outlaw prefaced Mr. David's presentation with the information that it looked like the
Mosquito Fund is the only fund that the Commissioners will have to decide to reduce
expenditures, increase the millage or a combination. She wanted to know which
approach the Committee would support.
Citizens' Budget Committee
March 22, 2013
Page 3
Mr. David introduced Sherry Burroughs, the Mosquito Control Manager. He presented
the attached PowerPoint.
Mr. Mundt asked about emergency repairs and Mr. David explained. Mr. Knaggs told of
his vested interest and asked about the amount of increase. Mr. David gave information
about service area and explained that the Mosquito District does not serve the entire
County. Ms. Outlaw added that they have not decided on how much of an increase
they may need to request. The approach would be to generate enough revenue to
supply needed operational cost and emergency fund balance. Mr. Knaggs asked how
much an increase in millage would generate. Revenue generated and cost to taxpayers
were discussed, but the numbers are not yet available. Mr. Knaggs asked what they
needed from the Committee. Ms. Outlaw wanted them to have the benefit of knowing
there is one fund that will need a millage increase, expenditure reduction or a
combination. She wanted to know which the Committee would support. Mr. Knaggs
wanted to know if it could be supported from the General Fund. Ms. Gouin explained
that the Mosquito District is not Countywide. Mr. Knaggs started discussion on
increased property values. Mr. David explained his shortfall and the problem if there is
an emergency. They have been in austerity spending since 2007. If they cut anymore,
it will affect the level of service. Ms. Outlaw could not support funding from the General
Fund because of competing demands. When determined which option the Committee
would support, Ms. Outlaw and staff will come back with specific numbers. Mr.
Culverhouse agreed with Mr. Knaggs and would like numbers. Mr. Kurek started
discussion on how the dikes and adulticiding work. Ms. Outlaw stated that since she has
a consensus, she will plan to bring numbers to the next meeting. The health and safety
issues were discussed.
There was a question about money for Tropical Storm Sandy from the Army Corp but
Mr. David answered that none was available.
OTHERISSUES
Ms. Outlaw said there may be a need for the Committee to have an additional meeting
before Strategic Planning.
Mr. Pruitt shared their new brochure (see attached) and announced a Property
Appraiser Institute in June.
Mr. Culverhouse announced a Port of Fort Pierce Master Plan Update Public Planning
Workshop and handed out flyers and cards (see attached) and told how to submit input
if not able to attend.
Mr. Knaggs asked about quarterly reviews and run rate this year. Ms. Outlaw answered
the spending rate for the current year is probably flat. After April, closer to the end of
the year, she watches and clamps down harder on the departments.
Citizens' Budget Committee
March 22, 2013
Page 4
Mr. Knaggs asked if expenses from last year could help predict future years. Ms.
Outlaw explained that some categories are flat, but last year there were some vacant,
funded positions that caused some savings. That is not the case this year. You have to
examine operating line items in order to trend. There have been increases and
because of holding things together for so long, there have been forced replacement
purchases.
Mr. Knaggs asked Ms. Outlaw about General Fund and Fine & Forfeiture Fund rates
and capabilities. Shifting the millage between the two is something she is considering.
She gave history on the last increase.
Ms. Morgan announced a fundraiser for the Boys and Girls Club at the Mets' game the
next day.
U 91116111 N 64,1NI:IIII
After a motion and second, Mr. Culverhouse adjourned the meeting at 8:53 a.m.
Respectfully submitted by: Brenda Marlin
The next CBC regular meeting will be held on Friday, April 19, 2013 at 7:30 a.m., in
Conference Room #3, at the St. Lucie County Roger Poitras Administration Annex.
3/22/2013
St. Lucie County Employee &
Family Health Center
Operated by CareHere
BACKGROUND
• The Employee & Family Health Center Opened on February 28,
2011
• The Center is Funded Through the Insurance Fund With an Annual
Budget of $890,304
• CareHere Oversees All Clinical Operations
1
O13
WHO HAS m�nx`� nx���m�������
Board ofCounty Commissioners
Clerk ufCourt
Property Appraiser
Tax Collector
Supervisor ofElections
Chi|dron'oServices Council
Medical Examiners Office
2
3/22/2013
BENEFIT TO EMPLOYEES
• Lower Out -of -Pocket Healthcare Costs
No Deductibles or Co -pays!
• Free Annual Health Risk Assessment (HRA)
• Free Health Coaches Available
• Sick Leave Use is Not Required When Employee's Have
Appointments at the Clinic
• Convenient and Quick Access to Medical Care
No long waifs in a waiting room!
• Free Medications Dispensed
Many medications are available at no cost to the employee
BENEFITS TO OUR ORGANIZATION
• Reduction in Paid Medical Claims
• Increased Productivity Due to Healthier Staff
• Increase in Manpower Hours Due to Less Time Being Lost for
Appointments
• Increase in Employee Morale Due to Reduction in Out -of- Pocket
Medical Expenses
3
3/22/2013
COST SAVINGS TO THE COUNTY
Total Claims Cost for Fiscal Year 2011:
$9,424,782.87
Total Claims Cost for Fiscal Year 2012:
$8,392,659.03
Reduction in claims cost from prior year (FY11):
$1,032,123.84
Cost to Operate the Clinic:
$895,831.27
Total Savings realized after cost of operating clinic:$136,292.57
0
3/22/2013
5
3/21/2013
BOCC 2013 Strategic Planning
April 29 - May 3, 2013
Tentative Program
I. Presentation on Operating Fund Balance
II. Presentation on Roadway Projects
III. Presentation on Priority Capital Projects
IV. Presentation on Equipment -Vehicle Needs
V. Presentation on Policy Questions
• Internal Support
• Economic Enhancement -Development
• Quality of Life
• Health and Safety
BOCC 2013 Strategic Planning
April 29 - May 3, 2013
Tentative Program
VI. Presentation on Enterprise Funds
• Utilities
• Solid Waste
• Golf Course
• Building Enterprise
VII. Presentation on Special Revenue Funds
• Mosquito Control
Vill. Presentation on Workforce Planning Initiatives
• Proposed Succession Plan
• Standard Operating Procedures
• Human Resources Handbook
IX. Presentation on Employee Morale Initiatives
X. Presentation from Constitutional Officers
1
3/21/2013
Mosquito Control District
% Strategic Planning.
Citizen's Budget Committee Meeting
March 22, 2013
Control mosquitoes and other arthropods of
public health importance using a combination
of Ecosystem Management and Integrated
Mosquito Management approaches.
1
3/21/2013
FYN 3
Arbovirus monitoring/response
• Inspection/treatment-monitoring
programs (permit -required)
• Impoundments 3,817 ac/preserves
246 ac 0&M
• Adulticiding 1.22M ac/larviciding
7,276 ac
• In FY'13
- 78% of operational 'recurring expenses' are
covered by recurring revenue
• `Balancing Act'
- 22% of the operational 'recurring expenses' are
allocated from the Reserve
Blood donors
required
Xe�
0A
Reserves Shortfalls
• Recurring Revenue
- Drop in home values reduced Ad valorem tax
revenue
- State -mandated tax reform reduced Ad valorem
tax revenue -
• Reserves
- Repairs to impoundment dikes damaged by
Hurricane Sandy in 2012 reduced District
Emergency Reserves
- Reserves are projected to be budgeted at 37% of
the amount needed to respond to emergencies in
FY' 14
3/21/2013
3
3/21/2013
• District -wide emergency aerial spraying
- 128,000 acres
• Emergency impoundment dike repair
- Local share of 2-miles of major dike repairs if
paid 100% by District
- Local share of 8.5-miles of major repairs if paid
12.5% by District (FEMA and State Aid)
FY'14
• Reduction in dike repair capability
- <1 mile (out of 41 miles) could be repaired
for major damages
H
3/21/2013
FY'14
If we must respond to an
emergency during the 2013
Hurricane/Arboviral season
operational funding in F)114
also would be affected
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