The URL can be used to link to this page

Home My WebLink AboutJuly 18, 2012M o��,ommunitygc600 b Martin.- o ADVISORY BOARD MEMBERS Chairman Barbara Mason -Gardiner Representing St. Lucie County Vice -Chairman Barbara Felton Representing Martin County Secretary Linda Nilson Representing Okeechobee County Darrell Drummond St.Lucie County 'Bryant H. Culpepper Okeechobee County Christian M. Santibanez Okeechobee County Elaine Penn Martin County Claudius Taylor, Jr, Martin County Charlene Oakowsly Martin County Staff Representatives Stefanie Myers. St. Lucie County Sheila Savage Okeechobee County Anita Cocoves Martin County ADVISORY BOARD MEETING Wednesday, October 17, 2012-2:00 P.M. Classroom - Housing and Community Service Office AGENDA 1. Call to Order --- 2. Approval of Minutes riuly-18,2012 \ ' 3. Financial Report • Okeechobee -Sheila Savage • Martin -Anita Cocoves • St. Lucie - Stefanie Myers 4. Old Business • Reporting 5. New Business • Monitoring Visit - Postponed 6. Announcements 7. Public comments 8. Adjournment Nex>t meetintl will be JanuarU 16 2013 Please mark your calendars The Treasure Coast Community Action Agency's mission is to partner with other human services organizations, the private sector and citizens to offer programs and services that build self-reliant individuals, families and communities. MINUTES OF TREASURE COAST COMMUNITY Wednesday, _J_uly_ 8,2012,2_00_p m- Classroom — Community Services 437 North /h Street, Fort Pierce, FL 34950 Members Present: Martin: Elaine Penn, Charlene Oakowsky, Claudius Taylor, Jr. Okeechobee: Linda Wilson St. Lucie: Barbara Felton, Darrell Drummond Members Absent: Martin: None Okeechobee: Christina M. Santibanez, Bryant Culpepper St Lucie: Barbara Mason -Gardiner Staff present: Martin: None Okeechobee: Sheila Savage St Lucie: Stefanie Myers, Sandra Gilfillan Others in Attendance: None I. CALL TO ORDER Barbara Felton, Vice -Chairman, called the meeting to order at 2:05 P.M. O II. APPROVAL OF MINUTES Charlene Oakowsky made the motion to approve the minutes of April 18, 2012, as presented. Linda Wilson seconded the motion. The motion was passed unanimously. Ill. FINANCIAL REPORT The financial reports were presented by Stefanie Myers. Anita Cocoves, Martin County, could not attend the meeting and asked Stefanie to request Board approval to hold 20% of the amount awarded for FY12 for rollover to FY13. Claudius Taylor questioned the advisability of not spending all of the current allocation. The board was informed that the contract does allow funds to be carried over to the following year. Last year we were encouraged by the State to retain up to 20% secondary to possibility that new allocations were questionable at that point in time. Claudius Taylor made the motion to approve the financial report and approve the 20% carryover of funds. The motion was seconded by Linda Wilson. The motion passed unanimously approved. IV. OLD BUSINESS A. Report of FACA Conference Charlene Oakowsky and Barbara Mason -Gardiner attended the FACA conference held in Orlando May 16, 17, 2012. Charlene reported on the ROMA Practices session with highlights as follows: O• All Counties will be held accountable for accurate reporting of goals and outcomes. Currently many are not measuring successes correctly. • Page 7 of ROMA handbook (National Goals) is a guideline to setting goals. CAA Minutes July 18, 2012 • CAAs should establish partnerships and resources to support achievement.of goals and outcomes. • How do you measure success? • Account for families that may drop out or re-enter the program • In general, the CAAs are not reporting measurements sufficiently to meet the ROMA criteria and the impact of poor reporting could result in reduced or no further funding to Agencies. B. Staff Training from State Recently Jean Amison, Planning Manager in the State office, agreed to conduct a training session with staff from the three counties in an attempt to instill a better understanding of the reporting requirements and process. Jean has monitored TCCAA in the past and provided improvement information. It is anticipated that through her instructions, the reporting dilemma should improve. V. NEW BUSINESS A. Approval of FY2012-13 Grant Agreement, Budget and Work plan. Stefanie Myers introduced Renee Scott, Social Services Coordinator, who is attending the meeting to assist with the presentation of the budgets/work plans and answer questions. Some areas of the budgets and work plans submitted have information missing or need correcting. Martin County — • Attachment B-2, Sub -Recipient Information (page 19) Information is missing in the top portion of the page. • On the budget, page under NPI 6.2 it indicates10.73 clients for rental assistance while on page 5 of Attachment C, Work Plan in 6.2.0 it shows 43 individuals for rental assistance. These two numbers should match or a justification should be provided, Challenges such as this need to be addressed and corrected. Compiling the information for the entire CAA requires that all information given to St. Lucie needs to be accurate and timely. Additional examples of acceptable reporting measures on the Budget and Work Plan sheets were provided. • In setting goals for the new fiscal year, a difference of less than 80% or more than 120% from the previous year must be accompanied with an explanation for the difference. • Goal 5 — only funds overseen by this Board should be included, including match funds provided at the local level. CAA Minutes July 18, 2012 • Be certain that the match is accurate for the funds to be received. Martin budget appears to be low on match and no outcomes are shown under Goals 1 and 2. • It is important that the cost per outcome by funding is calculated in evaluating reasonableness of the cost per person. The State looks closely at this to determine program success. The final copy would be emailed to the Board. Darrell Drummond made a motion to approve the FY2012-13 Grant Agreement Budget and Work plan; second by Claudius Taylor. The motion passed unanimously. B. Monitoring Visit - A copy of the monitoring guideline was distributed for review. It was noted that the guidelines are dramatically different from the last monitoring and much more detailed. Several of the items must be submitted to the State office in advance of their visit on September 17 through 21, 2012. All County staff have been provided with a list of the manual and are encouraged to start preparing now. Policies and Procedures will need to be standardized and Bylaws modified to ensure compliance. Some of the documents listed will be handled by SLC. The list has been highlighted to show for what each County is responsible. VI. ANNOUNCEMENTS The 2011-2012 CSBG Quarterly report was sent to the State office on July 21. A copy was provided to the Board members. VII. ADJOURNMENT There being no further business, Charlene Oakowsky made a motion to adjourn the meeting, seconded by Linda Wilson. The motion passed unanimously. Submitted by: GAR_ Stef Myers Approved by: b^y.: { q �_ , �A'!'�l�fT�/�: ., p�/ (Js7� Barbara Felton, Vice -Chairman Linda Wilson, Secretary The next meeting will be held on October 17, 2012 a O i p flAi} rg 41 i-ry �m i.. W♦N �D �O F 6� Y iN @g�D P -1 N 2 N n o }�v ANO ♦ A _...~ � _C ° _.. _III_ 2 r ♦ {. ii 9 En �mn + id v x U 3 a t I y $ 8 8 b° �•` N g N ffi � g N � � g �` ii $ � � fa g S 3 tl L, ffi � R 8 q f ( a 9yz 14 $ Y f` �f $ a 8: 8 Y 8 8 8 8 8 m 1 � µ 8 8 f19$ u 8 $ R � $ $ $ $ d $ $ $ s $ a I: P . gg 8 y i° g m gg ffi` m m s m 8 8 $ 8 8 8 8 ffi 6 �p 4l 8 8 8 'ss 8 8$ s$ 8 s$$ 8 8 8 a 8 8 8 s 8' 8 8 8 8 8$ 8 8 8 8 8 3 `z. 7: �•) 3 7 8 8 8 8 8 8 8 8 '` j 8 'G 8 E 8 gr n ii b s S E $ E $ B $ c i� 8 S $ 8 $ + ♦ R $ `M, 13 Y �n $ ttE kIt x I li Gi IJ iS 8 1S $4 + S g �• 'd N Fn' 8 33 n a,g 111 P M N h fI1P O O A 9 y 00 .5 .. D m 16 0 0 0 t4 OZ $i a , 9 ai at 9 9 a 5; 9 9 s 8 8 a 8 A a 8 8 8 a v 9 a 9 a 9 a 8 8 8 a 8 81 $1 a 9 9 a 3 s T 9 9 9 81 a a a a a 9 2 .9 51 $1 a a .9 g 9 a a a 51 a 19 a as a a 'j" a a 51 R a z w gs. i2 I Dw z z z X. v R.D P z w 0 !�� I 101 101 El 'p .`' �P aP �f• 4CN �+InP QP P'�.. @}P Y a 9 n g � i I j I� ggn I I ! 8 c � ' � Y B S S § 'Y � k 8 ffi 8 6 1 8 8 8 1 ffi y ffi 8 ffi 8 I l Is1 Y gp 0$$ 8 I a I 5 8 1 ^. I 'a 8 8 6 4 a a a 9$ i a s 8 k 8 4 x k 881 6 i I I G » I } I g$$ I$ g$ I g 8 i d Y s� gi� 8� 8 8 x B� I!1 u�. � F� � R F• o 8 8 8 8$ 8 e *� - a 7 0� 191 lel R -r. :;i� -• cF3Gn:jG GNaMS x 9 3 � P= g u y -- C '. z a I s � I � F 1: • R P G P 3 F pp i q Q �ra��ePns��`rsja�aae,'� ��ss�g z. $ di' I I P 3F E G I G p 1� ti• n E w e R �4 Yo G ] ry- bg I I Cg j a r t I j S �Ep {8� p• E P o any{ p p} o y E: p a f--. �� a l" y � x I- .. I� F • s Y 4 Eel F ,, v y v IZQ r�l�y m Pw' `A �Vl `Erl �H y Crt X. _....._.... _- .... e a If7 bC $ 4 8 25, I 1 j• C 1 $ pI 5q5�� ggQ gg Q1 t{ g bd A $1'A Cam• h '' v o � q ys o � m o0 iz, z Gy'A as �aH�o �E7� till Ph 15 Fl 4Q +� h� t".I �°�+ .°ai1 .°�ii nw '�`� @ � do C n•a C� o z b n > P, C� o � 5 •� �� a5 y O b o � � bT � 00 to Y ❑ w '� 5 b re RR ;b,341V T m o o •gT y , .�.i .•icy G' .G O P .0 Tn Ci Q 'Cq w .3 w Pa '.b7 •t0. u y y � � aW. •q � fie' � � v ey w v u � T rJ'J- � � �, o a'� o �v � a � ^� �'• Y] AA o � 3 � Ste• � � � 6 � 6 � � w � .� � v e b •e.� � ES .n � :a u v� M� � 3 � � 'a � a w 5 � � d � i � i S i Q 1f1"ti:. mom Ul Ic 4 n Jd c E v •.+ owro E tS g E R. v r 2G y� ❑ •a c i s C �j V. W'y�r$ E E c .r+ L' L"•' • p "`N'' '� pp C. R C V T'� L �. ii� Q 11 W A O$ U •ti L1 h p O 17 aCi �a `-' ' 1 cCV C 'rl r 77 ❑❑ � p ``�� r � m u fA Q y0 'ay, RR11 E �, u v ':.G a. i v c u •p Y. 5s � � a `" v E � :� v o 7c a� •y .y °v � •Vy} Q G � °i .`„,,, _ �.a •N C �9 � � U � '� r O L G �y � C ^y u sC y:. �i �i � � � � � � p c � c .F1 '[ R v E R u N .��• ac, o $. p 6.� 'p�j '{� 'iMi7 o� RE n s v .L ti p 3 3 ,', i'' " .0 "' `' L H L C •7c. �+ TW g ,o' p ^ •� aas m o AA �^.' � i � p' � '"' v M `�' yEC iG'�� Or .� aLv 4y [ �a• G ❑u %�,ru. .p. yv�• try '�� y� a'�. `° �'r' r—Q � ° � RI :S �y'�y� v.S d''°g y� p E ' v •.r (� � N m y "'• .O 3. � EJ Ff'J � i-� "'I` � U T � �j � � i3 '� Z �. ql �.��ccro�v 'o °=t10 •a '5E ti3'C �tFv,aga�t E p q n •' '�❑❑ 'U o V h �• F q ¢ .0 L 3 C. O d.• .ti C P. c! n. C rpi y w ..C. U � F� � �'S $ • W Ol pOit .y •�' It z Qj 0 W Yd V •i �,Opy7 ° {�� "' y r^ •►� •� ' i��y�1' y vi �'i '�R•` ,L .� ^ � $ � o' pV�t �ti Ri '� O {tf ~ 1�� y .may O N K' ?• {: "� ro G W f2 �+ is '�p y •tc� y p a z G� '•� •hGl `� �= � '`� •`��' "?' � � obi ° o o � ° � ro � O � _ `.,S Sandy Gilfillan To: Sandy Gilfillan Cc: ar 5 ara a rbara Mason Gar ne bj_mason@bellsouth.net); arlene Oako jChaYlenU oats-management.comj; Christina Santibanez; Claudius Taylor, Comrnissioner Bryant Culpepper, ntmmond Darrell ( mmond@coasl.com Elaine ]Pe nri• 'n a Wilson• tefanie Myers; Heather'Young; Beth Ryder Subject: Treasure Coast Community Action Agency Board Member Approvals -Vote 1(Minutes) Attachments: CAA Minutes July 18,2012 -Final copy.doc The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or email for official actions..." as long as such a vote is In compliance with the Florida Sunshine Law. You will receive three emalls for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached minutes and indicate if you approve or reject them. You may note any corrections in your reply. ste faw"e M�erS, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss(alIstlucieco.oro * www.stiucleco.org/community "If you change the way you look at things, the things you look at change. "-Wayne Dyer Please Note; Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St. Lucie County that all County records shall be open for personal Inspection, examination and b or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email in error, please notify the sender by reply e-mail and delete all materials from all computers. 0 9 Sandy Gilfillan To: Sandy Gilfillan Subject: RE: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) Approved From: Stefanie Myers Imailto:myerss0stlucieco.oral Sent: Wednesday, October 17, 2012 7:00 PM To: Sandy Gilfillan Cc: Barbara Felton; Barbara Mason Gardner (bi mason(abellsouth.net); Charlene Oakowsky (charlene(o)oak- management.com); Christina Santibanez; Claudius Taylor, Jr.; Commissioner Bryant Culpepper; Drummond, Darrell (ddrummond0.)coasl.com); Elaine Penn; Linda Wilson; Stefanie Myers; Heather Young; Beth Ryder Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) The TCCAA board meeting today was one member short for a quorum. in the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes, Please be certain to only reply to only the sender and do not copy any other board members In your response, OPlease review the attached minutes and indicate if you approve or reject them. You may note any corrections in your reply. stefavdbe MiderS, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss .stlucieco.org * www.stlucleco.org/community "Ifyou change the way you look at things, the things you look at change. "-Wayne Dyer Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of SL Lucie County that all County records shall be open for personal Inspection, examination and ! or copying, Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email In error, please notify the sender by reply e-mail and delete all materials from all computers. 101 Sandy Gilfillan To: Sandy Gilfillan Subject: RE: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) Approve the minutes as they stand. Elaine A. Penn, M.S. Medical Services Coordinator Health and Human Services Martin County Board of County Commissioners 772 419-6933 (Direct line) 772-223-4829 (Fax) From: Stefanie Myers rmailto:myerss(a)stlucieco.orgl Sent: Wednesday, October 17, 2012 7:00 PM To: Sandy Gilfillan Cc: Barbara Felton; Barbara Mason Gardner (bi mason(albeilsouth.net); Charlene Oakowsky (chariene(doak- management.com); Christina Santibanez; Claudius Taylor, ]r.; Commissioner Bryant Culpepper; Drummond, Darrell (ddrummond(&coasi.com); Elaine Penn; Linda Wilson; Stefanie Myers; Heather Young; Beth Ryder Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) OThe TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "..,letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emalls for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached minutes and indicate if you approve or reject them, You may note any corrections in your reply. ste fOlKle M(Ui erS, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 mverss(a)stlucieco.org * www.stiucieco.org/community "If you change the way you look at things, the things you look at change. " -Wayne Dyer Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St. Lucie County that all County records shall be open for personal inspection, examination and / or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication If you received this email in error, please notify the sender by reply e-mail and delete all materials from all computers. 'mil Sandz Gilfillan Sent: Thursday, October 18, 2012 9:45 AM To: Sandy Gilfillan Subject: Re: Treasure Coast Community Action Agency Board Member Approvals, Vote 1 (Minutes) I approve Charlene Oakowsky On Wed, Oct 17, 2012 at 7:00 PM, Stefanie Myers <myerss&tlucieco.orr > wrote: The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached minutes and indicate if you approve or reject them. You may note any corrections in pyour reply. Ste fawUe Myers, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss(cDstlucieco.org * www.stlucieco.org/community "If you change the way you look at things, the things you look at change. "-Wayne Dyer 101 Sandy Gilfillan To: Sandy Gilfillan Subject: RE: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) Good morning Sandy, I have been out of the office, I agree to approve the minutes of July 181" with any necessary changes, Executive Aide Commissioner Paula A. Lewis 2300 Virginia Avenue Fort Pierce, FL 34982 (772)462-1406 (772) 462-2131 Fax feltonb @stlucieco.ora From: Stefanie Myers Sent: Wednesday, October 17, 2012 7:00 PM To: Sandy Gilfillan Cc: Barbara Felton; Barbara Mason Gardner (bi masonAbelisouth.net); Charlene Oakowsky (charleneCla oak- manaaement.com); Christina Santibanez; Claudius Taylor, Jr.; Commissioner Bryant Culpepper; Drummond, Darrell (ddrummond(?Dcoasl.com); Elaine Penn; Linda Wilson; Stefanie Myers; Heather Young; Beth Ryder Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via ",,.letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached minutes and indicate If you approve or reject them, You may note any corrections in your reply. Ste fn 1/6' e My ers, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34960 772-462-1777 * Fax: 772-462-2094 myerss(cDstlucieco.org * www.stlucleco.org/community "Ifyou change the way you look at things, the things you look at change." -Wayne Dyer 0 Sandy Gilfillan To: Sandy Gilfillan Subject: Re: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) I approve the minutes. Linda Wilson, FRP COLIN M. CAMERON, ESQ., P.A. 200 N.E. 4th Avenue Okeechobee, FL34972 863-763-8600 phone 863-763-2886 fax Colossians 3:15 Let the peace of Christ rule in your hearts, since as members of one body you were called to peace. And be thankful Confidentiality Notice: This transmission may be: (1) subject to the Attorney -Client Privilege, (2) an attorney work product, or (3) strictly confidential, If you are not the intended recipient of this message, you may not disclose, print, copy or disseminate this Information. If you have received this In error, please reply and notify the sender (only) and delete the message. Unauthorized Interception of this e-mail is a violation of federal criminal law. -----Original Message ----- From: Stefanie Myers rmailto:myerss@)stlucieco.orol Sent: Wednesday, October 17, 2012 07:00 PM To: 'Sandy G(IfIllan' Cc: 'Barbara Felton', Barbara Mason Gardner (bj mason(abellsouth.net), Charlene Oakowsky (charlene@boak-management.com), 'Christina Santibanez', 'Claudius Taylor, Jr.', 'Commissioner Bryant Culpepper', Drummond, Darrell (ddrummond(&coasi.com),'Elaine Penn', 'Linda Wilson', 'Stefanie Myers', 'Heather Young', 'Beth Ryder' Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) The TCCAA board meeting today was one member short for a quorum. in the by-laws (Article 5.1c), the board is allowed to vote via ??letter, telephone, or email for official actions?? as long as such a vote is In compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached minutes and indicate If you approve or reject them. You may note any corrections in your reply. .Ste favwf�e MUer.S, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss(cbstlucieco.org * www.stlucieco.o[g/community Sandy Gilfillan - Sent: — - Thursday, October 18,2012.5:06 To: Sandy Gilfillan Cc: bj_mason Subject: Re: Treasure Coast Community Action Agency Board Member Approvals Vote 1 (Minutes) Approval vote From: Stefanie Myers <myerssCastlucieco.org> To: Sandy Gilfillan <glifiilans@stlucieco.org> Cc: Barbara Felton <feltonbCmstlucieco.org>; 'Barbara Mason Gardner (bi mason@ eilsouth.net)" <bj mason(abellsouth.net>; "Charlene Oakowsky (charleneClo oak-manaaement.com)" <charleneftak- management.com>; Christina Santibanez<christinasantibanezCayahoo.com>; "Claudius Taylor, Jr." <claudiustaylorl(olhotmail.com>; Commissioner Bryant Culpepper <bcullepper(alco okeechobee.Fl.us>; "Drummond, Darrell (ddrummond(@coasi.com)" <ddrummondqacoasl.ccm>; Elaine Penn <eepenn(almartin.fl.us>; Linda Wilson <Iinda(alccameronlaw.com>; Stefanie Myers <myerss@stlucieco.org>; Heather Young <younoh stlucieco.oro>; Beth Ryder <rvderbClastlucieco.org> Sent: Wed, October 17, 2012 7:00:35 PM Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "..,letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida O Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members In your response. Please review the attached minutes and Indicate if you approve or reject them. You may note any corrections in your reply. Stefanie Myers, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerssOa stlucieco.org * www.stlucieco.org/community "if you change the way you look at things, the things you look at change." -Wayne Dyer Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St. Lucie County that all County records shall be open for personal inspection, examination and I or copying. Your e-mail communications will he subject to public disclosure unless an exemption applies to the communication. If you received this email in error, please notify the sender by reply e-mail and delete all materials from all computers. Sandy Gilfillan To: Sandy Gilfillan Subject: Approve: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) Attachments: Approve: Treasure Coast Community Action Agency Board Member Approvals - Vote 1 (Minutes) Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St. Lucie County that all County records shall be orpen for personal inspection, examination and / or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email in error, please notify the sender by reply e-mail and delete all materials from all computers. 101 Sandy Gilfillan To: Cc: Subject: Attachments: Sandy Gilfillan Charlene Oakowsky gement.com); Christina Santibanez; Claudius Taylor, Jr.; Culpepper, rummoo; Darre�ddrummond@coasl.cor :efanie Myers; Heather Young; Beth Ryder unity Action Agency Board Member Approvals - Vote 2 for 10-17-12 FSR.FY12 spreadsheet,pdf The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "..,letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emalls for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached financials and Indicate if you approve or reject them. Thank you, stefawUe MUers, Community Services Manager St. Lucie County Housing and Community Services 0437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 mverssna stlucieco.org * www.stlucieco.OM/community "If you change the way you look at things, the things you look at change. "-Wayne Dyer Please Note, Florida has very broad public records laws. Most written communications to or from County officials regarding County bi available to the public and media upon request, It is the policy of St. Lucie County that all County records shall be open for personal li or copying Your a -mall communications will be subject to public disclosure unless an exemption applies to the communication. If you please notify the sender by reply e-mail and delete all materials from all computers. 101 are public records n, examination and ! d this email in error, Sandy Gilfillan 9 To: Sandy GilfilIan Subject: RE: Treasure Coast Community Action Agency Board Member Approvals - Vote 2 (Financials) Approved' From: Stefanie Myers jmailto:myerssCcbstlucieco.oral Sent: Wednesday, October 17, 2012 7:55 PM To: Sandy Gilfillan Cc: Barbara Felton; Barbara Mason Gardner (bj masoriftellsouth.net); Charlene Oakowsky (charleneCa oak- manaoement.com); Christina Santibanez; Claudius Taylor, Jr.; Commissioner Bryant Culpepper; Drummond, Darrell (ddrummond(dcoasi,com); Elaine Penn; Linda Wilson; Stefanie Myers; Heather Young; Beth Ryder Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 2 (Financials) The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emalls for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. OPlease review the attached financials and Indicate if you approve or reject them. Thank you, .Ste f a wee MU erS, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss(a-stlucieco.org * www.stiucieco.oro/community "If you change the way you look at things, the things you took at change. " -Wayne Dyer Please Note; Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St, Lucie County that all County records shall be open for personal inspection, examination and! or copying, Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email In error, please notify the sender by reply e-mail and delete all materials from all computers. Sandy Gilfillan To: Sandy Gilfillan Subject: RE: Treasure Coast Community Action Agency Board Member Approvals - Vote 2 (Financials) Approve the financials. Elaine A. Penn, M.S. Medical Services Coordinator Health and Human Services Martin County Board of County Commissioners 772 419-6933 (Direct line) 772-223-4829 (Fax) From: Stefanie Myers rmailto:myerss@stlucieco.orgj Sent: Wednesday, October 17, 2012 7:55 PM To: Sandy Gilfillan Cc: Barbara Felton; Barbara Mason Gardner (bi mason@bellsouth.net); Charlene Oakowsky (charlene(ftak- management com); Christina Santlbanez; Claudius Taylor, Jr.; Commissioner Bryant Culpepper; Drummond, Darrell (ddrummond@coasl.com); Elaine Penn; Linda Wilson; Stefanie Myers; Heather Young; Beth Ryder Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 2 (Financials) The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board Is allowed to vote via "...letter, telephone, or email for official actions..." as long as such a vote is In compliance with the Florida Sunshine Law, You will-recelve three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached financials and indicate if you approve or reject them. Thank you, stefawCe Myers, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 mverss(a)stlucieco.ora * www.stlucieco.orci/community "If you change the way you look at things, the things you look at change. " -Wayne Dyer Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St, Lucie County that all County records shall be open for personal Inspection, examination and ! or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication, If you received this email In error, please notify the sender by reply e-mail and delete all materials from all computers, 101 SandyGilfillan Sent: Thursday, October 18, 2012 9:45 AM To: Sandy Gilfillan Subject: Re: Treasure Coast Community Action Agency Board Member Approvals - Vote 2 (Financials) I approve Charlene Oakowsky On Wed, Oct 17, 2012 at 7:54 PM, Stefanie Myers <myerss(@stlucieco.org> wrote: The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. OPlease review the attached financials and indicate if you approve or reject them. Thank you, n Steftl vufbe MUerS, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 " Fax: 772-462-2094 myerss(aastlucieco.org " www.stiucleco.org/community "If you change the way you look at things, the things you look at change. "-Wayne Dyer Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St, Lucie County that all County records shall be open for personal Inspection, examination and/ Sandy Gilfillan amn. --.. --_. _..-.-_.I-Ucbuoy, VLLUUCf_-Ga, 4V1Z-0;1G MIVI To: Sandy Gilfillan Subject: Re: Treasure Coast Community Action Agency Board Member Approvals - Vote 2 (Financials),, I approve the financials Linda Wilson, FRP COLIN M. CAMERON, ESQ., P,A. 200 N.E. 4th Avenue Okeechobee, FL34972 863-763-8600 phone 863-763-2886 fax Colossians 3:15 Let the peace of Christ rule in your hearts, since as members of one body you were called to peace. And be thankful Confidentiality Notice: This transmission may be: (1) subject to the Attorney -Client Privilege, (2) an attorney work product, or (3) strictly confidential. If you are not the intended recipient of this message, you may not disclose, print, copy or disseminate this Information. If you have received this in error, please reply and notify the sender (only) and delete the message. Unauthorized interception of this e-mail is a violation of federal criminal law. -----Original Message ----- From: Stefanie Myers (mailto:myerss(@stlucieco.orgj Sent: Wednesday, October 17, 2012 07:54 PM To: 'Sandy Gllfillan' Cc: 'Barbara Felton', Barbara Mason Gardner (bi mason@bellsouth.net), Charlene Oakowsky (chariene( oak-management.com), 'Christina Santibanez', 'Claudius Taylor, Jr.', 'Commissioner Bryant Culpepper', Drummond, Darrell (ddrummond0coasl.com), 'Elaine Penn', 'Linda Wilson', 'Stefanie Myers', 'Heather Young', 'Beth Ryder' Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 2 (Financials) The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via ??letter, telephone, or email for official actions?? as long as such a vote is In compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached financials and indicate if you approve or reject them. Thank you, stefawLe Myers, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss(a)stlucieco.orq * www.stlucieco.ora/community "If you change the ivay you look at things, the things you look at change. " -Wayne Dyer Sandy Gilfillan To: Sandy Gilfillan Cc: bj-mason Subject: Re: Treasure Coast Community Action Agency Board Member Approvals - Vote 2 (Financials) APPROVAL From: Stefanie Myers <myerss@stlucieco.org> To: Sandy Gilfillan <gilBlians@stlucieco.org> Cc: Barbara Felton <feltonb(a)stlucieco.org>; 'Barbara Mason Gardner (bj mason@bellsouth.net)" <bi mason@bellsouth.net>; "Charlene Oakowsky (chariene(&oak-management.com)" <charlene@oak- manaoement.com>; Christina Santibanez<christinasantibanez@yahoo.com>; "Claudius Taylor, Jr." <claudiustaylorl@hotmail.com>; Commissioner Bryant Culpepper <bculpeepoer(abco okeechobee.Fl.us>; "Drummond, Darrell (ddrummond(acoasl.com)" <ddrummond(acoasi.com>; Elaine Penn <eoenn@martin.fl.us>; Linda Wilson <linda(accameronlaw.com>; Stefanie Myers <mverss@stlucieco.oro>; Heather Young <youngh@stlucieco.org>; Beth Ryder <ryderb@stlucieco.org> Sent: Wed, October 17, 2012 7:59:22 PM Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 2 (Financials) The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or email for official actions.,." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached financials and indicate if you approve or reject them. Thank you, Stefanie Myers, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss@stlucieco.ors * www.stiucieco.org/community "if you change the way you look at things, the things you look at change." -Wayne Dyer Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It Is the policy of St. Lucie County that all County records shall be open for personal inspection, examination and f or copying. Your a -mall communications will be subject to public disclosure unless an exemption applies to the communication- If you received this email In error, please notify the sender by reply a -mall and delete all materials from all computers, Sandy Gilfillan onuL. __.. -_... __..---vveanesaay, uciooer if, zulz 6:1.17-Imn- To: SandGilfillan Cc: arbara FeIto Mason Gardner _mason @bellsouth.n ;Charlene Oakows fiarlene@oak-mana emen .com , ristina Santibanez; Claudius Taylor, Jr.; Commissioner Bryant Culpepper Qrammaod ._Darreit(rt coas.co * Elain Teenm coda Wilson; efan!e Myers; Heather Young; Beth Ryder Subject: Treasure oas ommunity Action Agency Board Member Approvals - Vote 3 (Quarterly Report) Attachments: Final quarter for vote 2012 TCCAA-St. Lucie CombinedCSBG FOCAS Quarterly Report .pdf; Okeechobee Final quarter for vote 2012 TCCAA Quarterly Report.pdf; Martin Final quarterfor vote 2012 TCCAA Quarterly Report .pdf; SLC Final quarter for vote 2012 TCCAA Quarterly Report.pdf The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law, You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached quarterly reports and indicate if you approve or reject them. Thank you! K0Ste fvlln"�e Myers, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss(a)stlucieco.org * www.stlucieco.org/community "If you change the way you look at things, the things you look at change. " -Wayne Dyer Please Note;. Florida has very broad public records laws- Most written communications to or from County officials regarding County business are public records avallable to the public and media upon request, It is the policy of St. Lucie County that all County records shall be open for personal Inspection, examination and I or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email In error, please notify the sender by reply e-mail and delete all materials from all computers. Sandy Gilfillan From: Darrell Drummond <ddrummond@coasl.com> Sent: Thursday, October 18, 2012 6:49 AM To: Sandy Gilfillan Subject: RE: Treasure Coast Community Action Agency Board Member Approvals - Vote 3 (Quarterly Report) Approved From: Stefanie Myers rmailto:myerss@stlucieco.or(1l Sent: Wednesday, October 17, 2012 8:09 PM To: Sandy Gilfillan Cc: Barbara Felton; Barbara Mason Gardner (bj mason@bellsouth.net); Charlene Oakowsky (charlene@oak- management.com); Christina Santibanez; Claudius Taylor, Jr.; Commissioner Bryant Culpepper; Drummond, Darrell (ddrummond@coasl.com); Elaine Penn; Linda Wilson; Stefanie Myers; Heather Young; Beth Ryder Subject: Treasure Coast Community Action Agency; Board Member Approvals - Vote 3 (Quarterly Report) The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. OPlease review the attached quarterly reports and indicate if you approve or reject them. Thank you 1 .stefav,,'�e Mluers, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 " Fax: 772-462-2094 myerss(a)stlucieco.org ' www.stiucieco.org/community r4fyou change the way you look at things, the things you look at change. " -Wayne Dyer Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St, Lucie County that all County records shall be open for personal Inspection, examination and / or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email in error, please notify the sender by reply e-mail and delete all materials from all computers. N Sander Gilfillan �® ■ 9 #IAI To: Sandy Gilfillan Subject: RE: Treasure Coast Community Action Agenty. Board Member Approvals - Vote 3. (Quarterly Report) Approve the quarterly reports: Elaine A. Penn, M.S. Medical Services Coordinator Health and Human Services Martin County Board of County Commissioners 772 419-6933 (Direct line) 772-223-4829 (Fax) From: Stefanie Myers [mailto:myerss(alstiucieco.orgj Sent: Wednesday, October 17, 2012 8:09 PM To: Sandy Gilfillan Cc: Barbara Felton; Barbara Mason Gardner (bj masoriftelisouth.net); Charlene Oakowsky (charlene( oak manaoement.com); Christina Santibanez; Claudius Taylor, Jr.; Commissioner Bryant Culpepper; Drummond, Darrell (ddrummond(alcoasl.com); Elaine Penn; Linda Wilson; Stefanie Myers; Heather Young; Beth Ryder Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 3 (Quarterly Report) OThe TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or emall for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached quarterly reports and indicate if you approve or reject them. Thank you 1 .Ste fAwte MUCrS, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 mverss(@stlucieco.orct * www.stlucieco.oro/community "Ifyou change the way you look of things, the things you look at change. " -Wayne Dyer Please Note: Florida has very broad public records laws, Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St. Lucie County that all County records shall be open for personal inspection, examination and or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email In error, Oplease notify the sender by reply e-mail and delete all materials from all computers. Sandy Gilfillan Sent: Thursday, October 18, 2012 9AS AM To: Sandy Gilfillan Subject: Re: Treasure Coast Community Action Agency Board Member Approvals -Vote 3 -- (Quarterly Report)_ I approve Charlene Oakowsky On Wed, Oct 17, 2012 at 8:08 PM, Stefanie Myers <myerss(7a,stlucieco.org> wrote: The TCCAA board meeting today was one member short for a quorum, In the by-laws (Article 5.1c), the board is allowed to vote via "...letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. OPlease review the attached quarterly reports and indicate if you approve or reject them. Thank you! stefaw"e MUerS, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss(cDstlucieco.org * www.stluc!eco.org/community "If you change the way you look at things, the things you look at change. " -Wayne Dyer 101 Sandy Gilfillan To: Sandy Gilfillan Cc: bj-mason Subject: Re: Treasure Coast Community Action Agency Board Member Approvals Vote (Quarterly Report) Approval vote From: Stefanie Myers <myerss@stlucieco.org> To: Sandy Gilflllan <gilflllans0stlucieco org> Cc: Barbara Felton <feltonb@stiucieco.org>; 'Barbara Mason Gardner (bj mason@bellsouth.net)" <bi mason@bellsouth net>; "Charlene Oakowsky (charlene@oak-managennent.com)" <charlene@oak- management.com>; Christina Santibanez<christinasantibanez@yahoo.com>; "Claudius Taylor, Jr." <claudiustaylorl(dhotmail.com>; Commissioner Bryant Culpepper<bcuiLepi)er@co.okeechobee.fl.us>; "Drummond, Darrell (ddrummond@coasl.com)" <ddrummond@coasl.com>; Elaine Penn <eoenn@martin.flus>; Linda Wilson <linda@ccameronlaw.com>; Stefanie Myers <myerssCnlstlucleco.org>; Heather Young <youngh@stlucieco.ora>; Beth Ryder <rvderb@stlucieco.ora> Sent: Wed, October 17, 2012 8:11:41 PM Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 3 (Quarterly Report) The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed Oto vote via "...letter, telephone, or email for official actions..." as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached quarterly reports and indicate if you approve or reject them. Thank youl Stefanie Myers, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss@stlucieco.ore * www.stiucieco.org/community "if you change the way you look at things, the things you look at change." -Wayne Dyer Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It Is the policy of St, Lucie County that all County records shall be open for personal inspection, examination and / or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email in error, please notify the sender by reply e-mail and delete all materials from all computers, Sandy Gilfillan To: Sandy Gilfillan Subject: Re: Treasure Coast Community Action Agency Board Member Approvals - Vote 3 (Quarterly Report) I approve the quarterly reports. Linda Wilson, FRP COLIN M. CAMERON, ESQ., P.A. 200 N.E. 4th Avenue Okeechobee, FL 34972 863-763-8600 phone 863-763-2886 fax Colossians 3:15 Let the peace of Christ rule in your hearts, since as members of one body you were called to peace. And be thankful Confidentiality Notice: This transmission may be: (1) subject to the Attorney -Client Privilege, (2) an attorney work product, or (3) strictly confidential. If you are not the intended recipient of this message, you may not disclose, print, copy or disseminate this information. If you have received this in error, please reply and notify the sender (only) and delete the message. Unauthorized interception of this e-mail is a violation of federal criminal law. -----Original Message ----- From: Stefanie Myers rmailto:myerss@stlucieco.oral Sent: Wednesday, October 17, 2012 08:08 PM To: 'Sandy Gilfillan' Cc: 'Barbara Felton', Barbara Mason Gardner (bj mason(& bellsouth. net), Charlene Oakowsky (charlene(aboak-management.com), 'Christina Santibanez', 'Claudius Taylor, Jr.', 'Commissioner Bryant Culpepper', Drummond, Darrell (ddrummond ancoasl.com), 'Elaine Penn', 'Linda Wilson', 'Stefanie Myers', 'Heather Young', 'Beth Ryder' Subject: Treasure Coast Community Action Agency Board Member Approvals - Vote 3 (Quarterly Report) The TCCAA board meeting today was one member short for a quorum. In the by-laws (Article 5.1c), the board is allowed to vote via ??letter, telephone, or email for official actions?? as long as such a vote is in compliance with the Florida Sunshine Law. You will receive three emails for each of three required votes. Please be certain to only reply to only the sender and do not copy any other board members in your response. Please review the attached quarterly reports and indicate if you approve or reject them. Thankyoul .StefAwLe MUerS, Community Services Manager St. Lucie County Housing and Community Services 437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 mverssastlucieco.org * www.stiucieco.org/community Sandy Gilfillan "c^•• ivionuay,-UCLOOer /4 ZU.LZ 18-ANI_____ To: Sandy Gilfillan Subject: Approve: Treasure Coast Community Action Agency Board Member Approvals - Vote 3 (Quarterly Report) Attachments: Approve: Treasure Coast Community Action Agency Board Member Approvals - Vote 3 (Quarterly Report) Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St. Lucie County that all County records shall be open for personal inspection, examination and / or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email in error, please notify the sender by reply e-mail and delete all materials from all computers. 2 � § Ea4t § LD OP % §§\ c / Ems CD 2 ) u z�aR; amE �§E] K�)cu - a..f§,� 0 U ° 0) CL r� 3 .§% § N\a \ $ � � k m0 0r USE ? j| u imlowl ■=MM■ \ / �\ ) 7 §\C. ) f ) / ! ) £ a ] ] ] ) § / 3 /�| § 2 k = e • \ # ; 2 k o § \ K a| § ¥ «n c � w .2 d w 'c E U c al U t00 O C m N N � N O M CD '2 = a v o M 0 �.�aU- Q J i 0 LL n rnE �e o cn co O NNNE � U (0 n UE� o EC N Z C 4 (o o 0 (d Co y d 0 O U 00 d � T N N � C N - .,.: N O _ O `O O __..o D 0 o_ o 6 O 0 o a n � •= d. d d d 'U U L L.. •U U O N a)a) Y Y Y E co3 E N N N U O U O U> a) D d a C N N O p. E 0 3 Y N w a� L m m n � m I-o ao 'Z LL .Z CL CO rn o d w 0co w � � � (NO 0)N v c � v c IVY' ° m. � m v M IL r r ti r tom tom m n LL LL Q U aN U > E o U 'C V 'E @ d a+ N N U)rn N. CN �rn U d d E d > �X0 LO �Lo E� 6y)m o > d �Q Q a1 comma ct L th m(nm(n0) ••��tt y M V ty M NUJ V d M OUq Nett ` (M N� V d ` 07 m > N �.. Z, O M fa d .G m d a7 d Z 0. d ,U f0 d Z a d �' [Q o1 m 'm`r0.co.co.co d Qd M d .0 oa)a- (n U c° o U y d Z M Z a Z L Z d o� m o 0 o0 C_ w t "p,..(0 C O 'C M O n 'C M O h 'C M O � 'C M 0 n 'C m 0 C d 0 O Y C"� d d O G d M 'C 3 m 0 a) 't co Q N LL V LL V LL V LL V LL w Ow, O 0 O Z L ? d c U rn c c. w d M w `m 0 O E m > v o (a d m m Y m E 'c Z F- fq 2 .d- lA m co . U) O. a. X .-dc fA Q 0 J w LU QMQ W Z w iL 2 0, ` zi e N 1 PRESS RELEASE St. Lucie County Community Services Division FOR MORE INFORMATION, CONTACT: St. Lucie County Housing and Community Services Department 772-462-1777 Fax:772-462-1703 FOR IMMEDIATE RELEASE Fort Fierce, FL, September 27, 2012 Community Action Agency Meeting Announcement The quarterly meeting of the Treasure Coast Community Action Agency Advisory Board will behold Wednesday, October 17, 2012 at 2:00 pm in the Conference Room of the Community Services Office Located at 437 North 7tn Street (Corner of 71" St and Ave D) Fort Pierce, Florida 34950 — (772) 462-1777 Cc: Heather Young, Assistant Attorney, St. Lucie County Sheila Savage - Okeechobee County Anita Cocoves - Martin County YesDesk(a)scrinns.com O Sandy Gilfillan To: Anita Cocoves; Sandy G!Ifilian Subject: RE: Treasure Coast Community Action Agency (CAA) Press Release The 10/17 meeting is on our web page under Events; The following ftert.s listed below are Martin County Board of County Commissioner Meetings and Events Only. i 7-Oct-2012 8G Treasure Coast community Action Agency Advisory 2.00 pro Board Meeting tnc.moa: COrnRarnity ScrvicCs offKe Coc(ercih.r. Room, 437 NOA0i 70, Stnea (Comrr of 71h 5l A Aye 0), rnit {hrrte Contact Sandra J. Gilfillan 772.462.1777 Email: gdfillam(�d;tluucco.oru http://www.martin.fl.us/portal/page? pageid=3401& dad=portal& schema=PORTAL Donna Gordon Board/Committee Executive Aide Administration Martin County Board of County Commissioners 772-221-1352 (o) 772-288-5432 (f) From: Anita Cocoves Sent: Thursday, September 27, 2012 5:38 PM To: Donna Gordon Cc: Elaine Penn Subject: FW: Treasure Coast Community Action Agency (CAA) Press Release HI donna! Can you post the attached on the website and send a confirmation to SLC 9Renee Scott) please, thanks! From: Sandy Gilfillan [gilfillans@stlucieco.org] Sent: Thursday, September 27, 2012 12:30 PM To: Heather Young; Sheila Savage (ssavaoe(&co.okeechobee.fl.us); Anita Cocoves; YesDesk(&scripps.com Cc: Melinda Aviles; Stefanle Myers; Beth Ryder Subject: Treasure Coast Community Action Agency (CAA) Press Release Hi everyone, Attached is the Press Release for the next quarterly CAA meeting which needs to be posted. Thank you. OSandra J. GiMan St Lucie County Housing and Community Services 437 North 7th Street Fort Pierce, FL 34950 Phone: 772-462-1777 Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St. Lucie County that all County records shall be open for personal inspection, examination and or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email in error, please notify the sender by reply e-mail and delete all materials from all computers. "The comments and opinions expressed herein are those ofthe author ofthismessage and may notreflect the pollcies of the Martin County Board of County Commissioners. Under Florida Law, email addresses arepublic records. Ifyou do not want your email address released in response to a public records request do notsend electronic mail to this entity. Instead, contact this office by phone Orin writing." N Sandy Giifillan To: Ana Lebron; Barbara Felton; Barbara Mason Gardner (bj_mason@bellsouth.net); Beth Ryder; Bob Cunha; Charlene Oakowski (charlene@oak-management.com); Christina Santibanez; Claudius Taylor, Jr.; Cocoves, Anita; Commissioner Bryant Culpepper; David Hall; Dennis Killila; Drummond, Darrell (ddrummond@coasl.com); Elaine Penn; Heather Young; Linda Wilson; Renee Scott; Sandy Giifillan; Savage, Sheila; Stefanie Myers; Suzanne Antonetti Subject: FW: Revised Advisory Board Procedures/Committee 5-year review schedule Attachments: 2012 Advisory Board Procedures.pdf St Lucie County requires a review of the BOCC Advisory Boards every 5 years. The TCCAA board is due in 2013 and is required under Federal and State statutes - Community Services Block Grant Act of 1998, 42 USC § 9901-9920 (1999); OMB Circular A-122; OMB Circular A-133; HHS Results Oriented Management and Accountability Guide (1999) - http://www.acf.hhs.gov/programs/ocs/csbg/guidance/im82 html. Please review the attached document and the information provided at the link prior to the October 17 meeting. The primary changes include: • Updated schedule for the 5-year review of advisory boards/committees. Please check your committee(s) status and review date. • Requirement that Ad hoc committees whose purpose is not established in County ordinance or State Statute be given specific tasks and projects by the BOCC. The resolution that created these committees is not sufficient to proceed with a projector task. • Alternatively, an Ad hoc committee can submit a written request to the Board through the staff liaison to pursue a specific project. Please note the requirements for the request and how it is processed. • Limitation of 30 days in which a member may request an excused absence. September 17 Is the scheduled week for our monitoring. It is doubtful we will have the final report by the meeting, but one can hopel If you have not already done so, please put the meeting on your calendar for October 17 so a quorum will be present. Reviewing the end of year reports, including the final quarter data, will be part of the agenda, so all Counties will need to compile and submit their end of year reports to St. Lucie County no later than October 8, 2012. Please review your work plans and be certain to accurately assess the outcomes to be reported compared to the goals that were set at the time of the contract modification. The end of year report will be used to complete the annual IS survey from the state at the end of the 2012 calendar year. Thank you I Stefanie Ste fbi wig MIS. erg, Community Services Manager St. Lucie County Housing and Community Services `437 N 7th Street, Fort Pierce, FL 34950 772-462-1777 * Fax: 772-462-2094 myerss()stlucieco.org * www.stlucieco.orp/community Board of County Commissioners (BOCC) Non -quasi-judicial Advisory Boards and Committees August 2012 The following procedures are applicable to all SOCC advisory committees/boards. When these operational procedures conflict with the resolution or other instrument creating an advisory committee/board or with any committee bylaws or procedures, these procedures will be followed unless the County Administrator approves an exception. However, these procedures will not supersede a County ordinance or other legal or grant requirements. Although these operational procedures do not apply to the Planning & Zoning Board and quasi-judicial committees/boards, they should serve as guidelines for the general operation of these boards. I. General Procedures 1. All advisory boards/committees will be assigned a category by the BOCC: a. Standing board/committee — meets at regularly scheduled meetings (monthly, bi-monthly, quarterly, etc.) to accomplish ongoing responsibilities; or b. Ad hoc board/committee — meets only when required to prepare and/or vote on a formal recommendation requested or approved by the BOCC; or c. Special Task board/committee — established to accomplish a specific task(s) by a particular date, after which the board/committee will sunset. The timeline for accomplishment of the task(s) may be extended by the BOCC. Attachment B indicates the assigned category for current advisory boards/committees. 2. Each BOCC advisory board/committee is assigned a staff liaison by the County Administrator. The staff liaison is typically a department director who is responsible for ensuring compliance with these Operational Procedures and for referring questions or issues to the County Administrator. 3. Per Attachment B, all advisory boards and committees shall be subject to a review at least every five years, The review shall be conducted by the staff liaison, In cooperation with the advisory board chair, and will include, but is not limited to, the following information: a. Date committeelboard was established; b. Review of statutory or other legal requirements for committee/board, if any; c. Number of scheduled meetings per year and number of meetings conducted. For meetings that were cancelled, the reason(s) will be provided, i.e., lack of a quorum, no business, etc.; d. Purpose, goals and/or duties as stated in the resolution or instrument creating the committee/board. e. Status of projects and tasks assigned by the BOCC; f, Specific accomplishments of the committee/board related to goals, purpose and/or duties. g. Recommendations regarding the category, status, membership, goals, etc. of the committee/board. 4. Following the 5-year review, the staff liaison will present recommendations to the County Administrator or designee. The recommendations) may be presented for BOCC consideration and may Include, but are not limited to, revisions to committee/board membership, goals, and/or assigned category or sunset of committee/board. O5. Prior to establishing a new advisory board or committee, the BOCC will consider the potential for an existing board/committee to assume the new responsibilities or tasks. 6. Advisory boards/committees provide recommendations to the BOCC and are prohibited from submitting comments, opinions and recommendations to others, except as private citizens. The recommendations of a board/committee shall not be presented In any form as the position or recommendation of the BOCC, its members or County Administration. Advisory boards/committees and/or individual members shall not direct, manage or assign tasks to County staff or the staff liaison. Members of BOCC advisory boards/committees shall comply with Florida's Govemment-in-the- Sunshine laws. Informal meetings and/or meetings without the presence of County staff are prohibited. 11. Meetings of Committees t. Meetings of Standing boards/committees should be limited to no more than one per month. 2. Ad hoc boards/committees meet only when required to prepare and/or vote on a formal recommendation regarding a specific task or assignment that has been given them by the BOCC or which is specifically addressed by the Florida Statute or County ordinance creating the advisory board/committee, An originating resolution is typically general and/or broad and is not a sufficient basis to pursue a specific task or assignment. a. Alternately, by majority vote of the members, an Ad hoc board/committee may submit a request through the staff liaison to the County Administrator to initiate a project or task, Such request shall be specific as to the purpose and/or goal of the project or task, describe the process for accomplishing the projecUtask, outline the responsibilities of the members and County staff, and O provide the projected completion date. b. The County Administrator will review the request and provide a recommendation to the BOCC. c. Ad hoc boards/committees shall not initiate tasks, projects or research that have not been requested or approved by the BOCC, 3. Special Task boards/committees may meet as necessary to complete the assigned task within the required time frame. If the Special Task board/committee is unclear or has questions about the assignment, the staff liaison will seek clarification from the County Administrator and/or the BOCC. 4. Special meetings of all boards/committees should only be called for time -sensitive, substantive issues. 5. Meetings of all advisory boards/committees should be scheduled with a minimum of two weeks' notice to the members. 6. All boards/committees shall meet only when a quorum is expected to be present based on an inquiry by the staff liaison. If a quorum is not expected to be present based on responses to the staff liaison, the meeting will be cancelled. Meetings should be limited to a maximum of 2 hours and a reasonable effort should be made to establish agendas which will not exceed this time limit. 7. The staff liaison will ensure that meeting notices and agendas are properly posted in a public location (typically the medla bulletin board in Media Relations office) no less than 46 hours in advance of the meeting (unless additional notice Is required by ordinance, statute, etc.) a. Meeting notices and agendas, as well as cancellations and location changes, must also be provided to Administration by the staff liaison for posting on the County website and Administration Building monitors. b. Notice of meeting cancellations and/or location changes should be provided to members as soon as known and receipt of change notice should be confirmed by the Department Director or designee. quorum. However, once a physical quorum is established, other members attending via phone or videoconference may fully participate in meetings, Including voting on advisory board/committee agenda Items. g. Meetings should be conducted during normal operating hours of the building in which they are held. After-hours meetings in the Administration Building may only be held in accordance with approved policy. 10. Agendas will be jointly established by the Chair and the staff liaison in accordance with the operational procedures. The agenda and related materials should be provided to members by the staff liaison at least 5 days In advance of a meeting, preferably electronically. 11. Committee/board members should review agenda Items prior to meetings. To maximize use of committee/board meeting time, non -substantive comments and questions should be submitted to or discussed with the staff liaison before or after the scheduled meeting time. 12, The staff liaison will ensure that attendance is taken and summary minutes provided for committee/board approval at the next scheduled meeting. Copies of approved minutes must be provided to the County Administrator's office and kept on file in the department. Recording of advisory board/committee meetings is not required and verbatim minutes will not be taken or transcribed from any recordings. III. Membership 13. Department Directors or designees must provide an orientation for all new Committee members within 60 days of appointment or as soon as practical. Such orientation shall be documented and Include a copy of these procedures, the Instrument establishing the advisory board/committee and Information provided by the County Attorney on the applicable requirements of Florida's Govemment-in-the-Sunshine laws. 14. A member who is absent for three consecutive meetings or for three meetings In six months is considered to have resigned, unless an excused absence is requested in writing by the member within 30 days of the absence and approved by the board/committee chair. 15. When a vacancy occurs, the staff liaison must notlfy the County Administrator's office as soon as possible to initiate the appointment process. When the member represented an organization which is specified as a member of the committee, the staff liaison should contact the organization to request a new appointee. 16. Citizens may serve on a maximum of two BOCC advisory committees or boards at a time, unless prohibited by law. At -large appointees, including those representing an organization, shall serve no more than two full terms (or no more than eight years if terms are not specified) unless waived by the BOCC. Appointees of Constitutional Officers and individual Commissioners serve at the will of the Constitutional Officer or the Commissioner. 17. Standing and Ad hoc advisory boards/committees will elect a chair at the first meeting of each calendar year. Special Task boards/committees will elect a chair at the first meeting. No member shall serve more than two consecutive years as chair unless waived by the BOCC. 1071 m 0 N Lo N to N CD r N LO 0 fr Y t0 0 An NNNNrN 0 cn NC-4 z On z 0 0 cli CD 15 0 0 o, ipi 0 M CO ar 0 o 0 m E Z Al I Al w 2 FL IZ rr w w W 8 K a x 12 I LLI v c 0 0 J9 0 ¢ E U7 co E 9 12 RM 0 a 0 E E E o d) :3 E a E fa L) c -0 a g i E r E,i c a 12 0 c I a m E r E a 0 > WE c a 0 0 .2) o 0, go > 28 L) -0 -0 0 0 0 rz I I I 0 E 0 I 0 I r= 16 0' 0 1 E 0 a 0 0 .a I 0 IM, 1 0 E O 0 0 c o p a' .12 0 M 2: CL U9 0 M, 0 W CL n-a (L o 0 U 0 r a 0 CL 01 9rc M 01 A A A E E o E , E E E c E E E E 0 E0 E 0 8 0 BE A E E V 9,0 uj 0 t E 03 -2 E 0 3: Inch E An OL 46 V E 0 2 uj 0 a: a) 1 I § pM kk u| 2 � § k§ R g R N 7 � 16 $r=k zB£-©R) ■)/ % J! • 16001Eak\! °E_|§ID k#$j§kKk\o ES U) k) a) k k k A § � § � i ) ) # ) g ) � § ■� § / �k k k 0 V k 0 2 � ; ) �$- ¢ ID 2 s 2 ) < / k\£ R k FLORIDA DEPARTMENTaf ECONOMIC OPPORTUNITY MEMORANDUM TO: Community Services Block Grant Grantees FROM:�Paula Lemmo, Community Program Manager RE: Community Services Block Grant (CSBG) FY 2011-2012 Contract Closeout Package DATE: September 24, 2012 EM RECEIVED BY SEP 2 6 2012 St. Lucie County Housing & Community Services Enclosed are copies of the closeout forms and audit instructions for your Community Services Block Grant (CSBG) contract for FY 2011-2012. The report must be submitted to the Department of Economic Opportunity (DEO) by mail with original signatures where required. Currently the closeout cannot be submitted over the E-Grants systems. The closeout package O is due to DEO by November 15, 2012. The closeout package forms were generated in MS Excel, which are attached as a separate Excel notebook. The closeout package includes the following forms: Page 1 FY 2011-2012 Closeout Cover Sheet — Must be signed. Follow the instructions at the top of the page. Page 2 FY 2011-2012 Final Financial Status Report —Follow the instructions at the top of the page. Column B must match your September FSR, so you must complete and submit your September FSR prior to completing your closeout package. Page 3 Accruals, Program Income and Property Inventory Certification: I. Itemized Statement of Accruals — This is an itemized statement of unpaid but obligated expenses (accruals) as of this report. The source documentation relating to the date of obligation of these expenses must be maintained in the agency's records for audit purposes. The recipient has 90 days after the ending of the contract to liquidate all obligations. II. Statement of Program Income III. Property Inventory Certification Page 4 Report on Interest Bearing Accounts — Must be completed by all agencies, and must be signed if your agency received an advance. Page 5 Audit Guidelines — These are for your reference only. Do not return. Florida Department of Economic Opportunity The Caldwell Building 107 E. Madison Street Tallahassee, FL 32399-4120 666.FLA 2345 850,245.7106 650,921.3223 Fax www.FloridaJobs.ora wwwtwittercom/FLDED wwwfacebookcom/FLDEO CSBG Contract Closeout Package September 24, 2012 Agencies having unexpended funds remaining after all expenses and accruals are accounted for in the Final Financial Status Report for FY 2011-2012 must refund this amount plus any interest income to DEO. If unexpended funds and/or interest income are combined in one check, the interest income amount must be identified on the refund check. The check should be made payable to DEPARTMENT OF ECONOMIC OPPORTUNITY and the contract number should appear on the face of the check. The complete closeout package and the original refund check should be mailed to: JEAN AMISON, PLANNING MANAGER DEPARTMENT OF ECONOMIC OPPORTUNITY DIVISION OF COMMUNITY DEVELOPMENT OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT COMMUNITY ASSISTANCE SECTION 107 EAST MADISON STREET, MSC-400 TALLAHASSEE, FLORIDA 32399-4120 Under separate cover you will receive instructions and forms for completing your FY 2012 Information System Survey. The Survey is due with your closeout package by November 15, 2012. You are also still required to submit your 4th Quarter FOCAS report for the period of July through OSeptember which is due October 21, 2012. If you have any questions concerning the requirements, please contact your DEO grant manager, PL/ja Florida Department of Economic Opportunity The Caldwell Building 107 E. Madison Street Tallahassee, FL 32399-4120 866.FLA.2345 850.246.7105 850.921.3223 Fez www,FlorldaJobs.org www twitter.coMIFLDEO www facebook comIFLDEO r FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY COMMUNITY SERVICES BLOCK GRANT FY 2011.2012 CLOSEOUT COVER SHEET Contract Number: - Final Contract Amount $ $0.00 Contract Period: to Deobligated Funds; $ $0.00 Recipient: - Approved: THE DATA BETWEEN THE YELLOW LINES WILL AUTOMATICALLY FILL ONCE THE FINAL FSR Is COMPLETED. 1. Cash Advance Received $0.00 - 2. Total Reimbursements Requested $0.00 3. Total grant funds requested for this contract (Add lines 1 + 2) $0.00 4. Total Expenditures listed on latest Financial Report $0.00 5. Expenditures SINCE last Financial Report $0.00 6. Total Accruals (from Section I of Itemized Statement of Accruals Report) $0.00 O 7. TOTAL EXPENDITURES(Add lines 4+5+6) $0.00 8. Balance (Line 3 minus Line 7) $0.00 9. If line 8 is positive, this amount must be refunded to the Department; $0.00 OR if line 6 Is negative, this amount will be remitted to the Recipient. $0.00 10. Interest Income (Must be returned to the Department by separate check, or Idendfied as interest If combined with unspent CSBG funds.) $0.00 SUBMISSION 1. Make refund check payable to: DEPARTMENT OF ECONOMIC OPPORTUNITY 2. Enter contract number and the words "Closeout Refund" on the check. The total amount of unspent funds must be Identified on the refund check to the Department. 3, Mail the close-out package and the original refund check and Interest check (if applicable) to: JEAN AMISON DEPARTMENT OF ECONOMIC OPPORTUNITY DIVISION OF COMMUNITY DEVELOPMENT OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT COMMUNITY ASSISTANCE SECTION 107 EAST MADISON.STREET MSC-400 TALLAHASSEE, FLORIDA 32399.4120 certify that the Information provided herein and appended to is true and accurate to the best of my knowledge. O1 Name (Printed or M N vFLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY COMMUNITY SERVICES BLOCK GRANT FY 2011-2012 FINAL FINANCIAL STATUS REPORT RECIPIENT: 0 CONTRACT NUMBER: 0 REVENUE SOURCES BUDGETED TOTAL ALLOCATION EXPENSE BALANCE 1 CSBG Grant Funds 0.00 0.00 2 Cash Match 0.00 3 In -Kind Match 0.00 4 TOTAL MATCH (Line 2+3) 0.00 0.00 0.00 6 TOTAL FUNDS (Line 11+Line 4) 0.00 1 .00 0.00 COLUM14A COLUMNSEEXPENSES COLUMN COLUMN COLUMNE COLUMN EXPENSES ACCRUALS TOTAL BALANCE CSBG FUNDS ONLY EXPENSE CATEGORY BUDGETED LISTED ON(Itemize on (Add Cols. B+ (Col. A minus ALLOCATION LAST REPORT Paga ADMINISTRATIVE EXPENSES 6 RECIPIENT EXPENSES 0.00 0.00 (Salades+Fringe, Rent, Utilities, Travel, Other) SUB -RECIPIENT EXPENSES 0.00 0.00 7 (Salades+Fringe, Rent, U011ties, Travel, Other) e TOTAL ADMINISTRATIVE EXPENSES 0.00 Oleo 0.00 0.00 0.00 0.00 (odd Lines 6 + 7) 8 ADMINISTRATIVE EXPENSE % (Line 8 ppN101 , divided by Line 1, Budgeted Allocetlon) PROGRAM EXPENSES RECIPIENT EXPENSES 10 DIRECT CLIENT ASSISTANCE EXPENSES 0.00 0.00 11 OTHER PROGRAM EXPENSES 0.00 0.00 (Salades+Fdnge, Rent, Utilities, Travel, Other) 12 SUBTOTAL RECIPIENT PROGRAM 0.00 0.00 Oleo 0.00 0.00 0.00 EXPENSES add Lines 10+11 SUB -RECIPIENT EXPENSES 13 DIRECT CLIENT ASSISTANCE EXPENSES 0.00 0.00 14 OTHER PROGRAM EXPENSES 0.00 0.00 (Salades+Fringe, Rent, Utilities, Travel, Other) 16 SUBTOTAL SUB -RECIPIENT PROGRAM 0.00 Oleo 0.00 0.00 0.00 0.00 EXPENSES add Lines 13+14 18 TOTAL PROGRAM EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 add Lines 12+ 16 17 SECONDARY ADMINISTRATIVE EXPENSE Oleo 0.00 18 GRAND TOTAL ALL EXPENSES 0.00 Oleo 0.00 0.00 0.00 0.00 (add Line 8+ Line 16+Line 17) Page 2 DEPARTMENT OF ECONOMIC OPPORTUNITY ITEMIZED STATEMENT OF ACCRUALS [ ] There is no accrued expense. [ ] Unpaid but obligated expenses as of last day of contract period. DESCRIPTION OF ACCRUALS AMOUNT TOTAL ACCRUALS (must agree with Column D of the Final Financial Report) 0.00 11. STATEMENT OF PROGRAM INCOME [ ] There was no program income earned under this contract. [ ] The following program income was earned: DESCRIPTION OF PROGRAM INCOME Source Expensed AMOUNT TOTAL PROGRAM INCOME 0.00 III. PROPERTY INVENTORY CERTIFICATION [ ] No tangible property was purchased In the contract period. [ ] All non -expendable and non -consumable tangible property having a useful life of more than one year and acquired at a cost of $5,000 or more per unit with grant funds are listed below. I do hereby certify that the property inventory described below is complete and correct. I will immediately notify the Department of Economic Opportunity of any change affecting this inventory. I will not destroy, sell or otherwise dispose of this property without written permission of the Department. DESCRIPTION AND SERIAL NUMBER QUALITY Cost ISITI Dam at ' CONDITION' LOCATION Cost 'Conditions: good, poor, inoperable N Page 3 _ . TMEN_T_OF_ECONOMIC OPPORTUNITY FY-201 lm=2 REPORT ON INTEREST BEARING ACCOUNTS THIS PAGE MUST BE COMPLETED AND RETURNED TO DEO BY ALL GRANTEES Check One: [ ] No advance was received, IF CHECKED, STOP HERE. YOU ARE NOT REQUIRED TO COMPLETE THE REST OF THIS FORM. [ ] Interest was returned [ ] An advance was received and no interest was returned. Given the requirements that follow, if your agenc is not returning interest earned on CSBG funds for FY 2011-2012, provide the following information. A. In what banking or other institution were the funds deposited? Give the name and address of the institution(s). B. List the names of all federal programs, the amount received from each, and the amount of any advances received by your agency during this period. C. Give the total amount of interest received on all Federal funds during this period. D. Explain how interest income was identified or tracked for each Federal funding source. E. Explain how your agency complies with the following Federal requirements. Requirements: 1. Attachment D, Section E of the CSBG contract slates, "Non-profit Recipients shall invest cash advances in compliance with section .22 of OMB Circular A-110 as revised. Local Governments shall Invest cash advances In compliance with section .21(h)(i) of the Common Rule." 2. Section .21(h)(2)(i) of the Common Rule, which applies to local governments only, states, "Except for Interest earned on advances of funds exempt under the Intergovernmental Cooperation Act (23 U.S.C. 450), grantees and subgrantees shall promptly, but at least quarterly, remit Interest earned on advances to the Federal agency. The grantee or subgrantee may keep interest amounts up to $100 per year for administrative purposes." 3. Section .22(k) of OMB Circular A-110, which applies to non -profits only, states, "Recipients shall maintain advances of Federal funds interest bearing accounts, unless (A), (B) or (C) apply: (A) The recipient receives less than $120,000 In Federal awards per year. (B) The best reasonably available interest bearing account would not be expected to earn interest in excess of $250 per year on Federal cash balances. (C) The depository would require an average or minimum balance so high that it would not be feasible within the expected Federal and non -Federal cash resources." NOTE: The $120,000 minimum given in (A) above and the amount the grantee may keep referenced in 2 and 3. (B) above refers to the total from all Federal awards received by the agency. For example: If you receive $52,000 in CSBG, $35,000 from the Weatherization Assistance Program, and $65.000 in Housing and Urban Development funds, you are included under this requirement. The amount of interest you may retain refers to the total for the agency, not per federal program or grant. I certify that the information provided concerning interest received and returned to the Department of Economic Opportunity is accurate. Executive Director (nonprofits) Or Chief Administrator (public) Signature and Title Date Chief Financial Officer: Signature and Title Date 0- n As recipient for a Community Services Block Grant, your agency is required to submit an audit of agreement compliance. This audit will be performed by an independent Certified Public mtant or other entity independent of the recipient or any sub -recipients in accordance with the irds of the Comptroller General as specified in the General Accounting Office Standards for Audit nmental Organizations, Programs, Activities and Functions, and generally accepted auditing Lrds established by the American Institute of Certified Public Accountants. THE CONTRACT s audit will include, at a minimum: 1. A schedule of Community Services grant allocations and matching receipts and disbursements and a comparison of budgeted and actual expenditures for both the recipient and any sub - recipients covered by the award agreement. 2. If the recipient is a local government, it shall submit an audit in accordance with OMB Circular A-128, pursuant to the Single Audit Act of 1984, Public Law 98-502. The audit will be due on the date stipulated in the approved award agreement. 3. If the is a private nonprofit organization, it shall submit an audit in accordance with OMB CircularA-133. The audit will be due on the date stipulated in the approved award agreement. e organization -wide audit must meet the following requirements: a. The audit report must separately disclose award agreement receipts and disbursements with a 01 comparison of budgeted to actual expenditures, b. The audit report(s) must cover the entire award agreement period, c. The audit report must be submitted within the period stipulated in the award agreement. d. Any sub -recipients that received award agreement funds must be specifically included in the audit scope, 4. The audit must be complete, including all management letters and recipients' response to all findings, and corrective action taken. The Department may undertake such further or additional audits as determined necessary or appropriate including, but not limited to, past and current organization -wide audits. Such audits may be necessary to determine the adequacy, accuracy, and reliability of the recipient's internal controls, fiscal data, and management systems established to safeguard the recipient's assets and insure compliance with this award agreement. If this award agreement is closed -out without an audit, the Department reserves the right to any disallowed costs identified in an audit completed after such close-out. KEEP TIES PAGE FOR YOUR INFORMATION. 10 J M.- 9 E O m a cc m V m 3 E„m£ No'upp 4c m�' 8 n'b' a S E �i cl d 9n?o ca v pgoo i CTES ? i s "m __� � 3 1• y m —�. � o ' � �� x1 Q $ m � m A -cT ; w — — � I f P � � a " i a Ski r & 142j X G x $ g H g $ g $ :9 $ $ $ o 8 Y a E ! 8 8 k 8 8 k8 k 8 8 z; � $ 8 8 ice; 8 8 8% 8 y $ $ S ..'• 8 $ $ $ $ $= X $ 8 8 d $$ 8 8 8 it d ffi 8 $ Y Z $ $ 3 $ $ $ $ $ 8 8 8 8 8 8 8 8� 8 8 $ `. $ x 8 8 8 8 8$ $ � � $ 8 $ 8 $ 8 g 8 $ 8 ffi 8 s $ $ '• $ ffi $ $ g 8 g 8 $ F. $ 8 $ g$ 8 ffi 8 g a$ 8 ffi ffi g ,, $ ffi g 8 8Vi E i �Vffi ffi ffi g E� k NiS Fot t«$ $, 8 8 8 '8 8 8 k 8; 8 8 8 7 9 8' a m s g R N ffi g ffi g •' $$$ ii g s m m '� t1 16 qq}} Q r s g g is ffi 8 g y y8 5 5 & g$ g g$ 's ffi ffi$ $ 'S ffi 8 8 g s k 8 8 k $s 3M1 ti s s�;' �s x '�.' 7 n r 9$ � k k k a s k s X k k%� k es k s a 31, G 8 8 8 8 8 x 8 8 r v @? gy8 y( C_. g � ps `2 m 4`�.•�y�"r�j° s.. .Sea®R w � s i�pRq�"mTHBpi 9 s5 9� 2 ° % Bm«� '. Zc 4B, Bs _j ME i s g �,: o 5.. ffi ffi ffi ffi $ ffi s �!6" ffi ffi i ffi 8 5 2315 g$ R $ k s 8 8 8$ 8 8 ,: 8 8 a s a a a a§ s s gg r s d s u S nal 4 t 8 ffi ffi s$$ R ffi uu 8 8 a .fix 8$ 8 8 � a 8 $ 8 8 $ 8 8 $ i' R $ E 8 S 8 $ $ $ $ � s s s s s a ffi ffi s �a r S x m ffi » ffi ffi a ffi IN 8« s s ffi$$ x r r s x s ffi ffi ffi ffi ffi ffi ffi pp b s a x i >pptx g m'. x ffi» gg y Y ffi P ffi S 3' �Y � P' ki 8$ s 8 ffi 8 8 s m$$ 4 g ffi 8. ffi 8 s p✓ s ffi 8 s s8b,g �: ffi mb' ffi ffi s is ffi $ $ $ 8 8 8 ffi ffi ffi 8 ffi s ,. 6 h8 s 8 8' y 9 q i m I m H� g u 8888 B:888'8 ;¢a Ba;, Sfik�ky g t I $ I « i I I a I j pp I I � ¢gg p ggp Y 1 I I yy x x I xix g I {a� I 1 e }; _ gg gg gg 89 M m o m 55 T_ � � i I c e l � m P �� .• g lo y s a k s's s k'k x '8 k s 8 a 8 s s s j a ig N j r 8 $ r8 8 j 8 8 8 j� ✓, z 8 8 k 8$ 8 8. >' pp Ns g k k k k $ Y k s Y h G d Y Y i p 8 8 >nVP bi d G 1 F )r I r +l I^ g. I I k s G $ f; 8 r y j G jG F F des, All S a12-1 E o - 3 o p 3 v 6p z 147 DI Z, �w NNNNNN S V g J rS S 'w _ o m a c yyo q^y3c' s $ a j yf fis ffi t m 's 8 a a 8 a s $$ Nt�pwB 3 7 w w w li ffi u ffi> m 8 8 8 �l k k 8 8 8 5 1` au ffi ffi m s ffi ffi g x s 8 ffi 8 8 8 Y 8 8 8 A 8 W$ k g fit`- ,' 1: ffi ffi ��83� m ffio 19 ffi j6¢ y 8 ffi 8 8 3 8 8 t, 'lg Y s 2A zg L k k a x s s s';— 's �l� s # 9y8 j� m I vNw a O ry $ � m ffi g 8 8 $ $ :4 ffi s ffi l: y� ti ( 8 8 ffi 'a B r 8$ 8 . $ $ 8 $ $ $ # t 4 ffi y k ffi 8 ffi $ ffi ffi fi P. o ffi ti 8 8 j1 s $ $ SSS 4s $ 19 k k § k 'k '8 r;_ is 8 $ j t r S7 8 {xf ii. ��rui ffi yr+ ffi ffi ffi $ ffi ffi �' O ffi¢ $'i it =1 $ $ 6 k $ S $ 8 a $ i .: $ 8 8 3115 3� 8j f 62 8 e k$ $$8 $ $ 8 a $ z; $$ 8 8 s A 9 8 8 sS 8 8 8 ffi i% ,� x ffi 8 a s21 x$ 8 n $ 6' r ffi r Q��aasssak$',�aka $a�$s S ffi ffi 8 8 8 w w ffi€ a ¢ iY $ $ a . li. $ � F x s y s¢ g g o s s s s s ffi 1 w ffi w S ¢ 8 8 ffi ffi ffi 8 8 8! G h B $ u 8 71 F @ (A� I 3 � � 6 Ilk tl 1 i « I " H k fl a k a:s s a•a a ;z a a k `- a s R I! Y k Y 8 8• 8 8• Y :. ;3 8 8 8 (. 8$$$ Y P §x I f3 I � �•' e « �� # # g 3 I I � LL k 9 8.klfl 0 819 �$ 8 8 a e k ,�i 3 k 8 8 !� � � � 8 $ � t 9 x ER e gg ggIs N !> 8 al g s s s Y E b k k l$ 8 1 8 J I I B m a s•s m e•N b a s s � a a a m % 6 6 8• B 9• 8 'i � A a i '? 2$ b 8 8 I I ai ,r « s E a$$ a e a$ r$ 888 B195e18,xffi�ks�k n G oy W C P �P�,als cm r8 k s a' t . j 5 2 I y \ pp 8 R % k8 ^ry }5 a s " } 8 & $ 8 j's is 8 1 k 8 8 8 A$ tl S a — 8 8 9 0 8 $ I k k $! a ti C gg i y } ILE ILL y i, rl Y N a$ ^n sf S � I r! r ; A S• �p r S ,� 8 G C 8 k � 8 6C E �{ h b� p Y 5 Sandy Gilfillan To: Ana Lebron; Barbara Felton; Barbara Mason Gardner (bj_mason@bellsouth.net); Beth Ryder, Bob Cunha; Charlene Oakowski (charlene@oak-management.com); Christina Santibanez; Claudius Taylor, Jr.; Cocoves, Anita; Commissioner Bryant Culpepper, David Hall; Dennis Killila; Drummond, Darrell (ddrummond@coasl.com); Elaine Penn; Heather Young; Linda Wilson; Renee Scott; Sandy Gilfilian; Savage, Sheila; Stefanie Myers; Suzanne Antonetti Subject: FW: Florida -Based Pathways Training Announcement Attachments: 2012 Pathways Announcement.pdf; 2010 Pathways Application.pdf; Pathways Brochure 2012.pdf Importance: High Please consider participating in this training. http://www.communityactioncna.org/ St. Lucie has funds set aside for travel and training costs for the SLC representatives. If you are interested in attending, please contact the appropriate county staff person. O From: Wilma McKay fmailto:wiima(afaca.orgl Sent: Friday, October 05, 2012 9:34 AM To: Artie Fryer; Arturo Lopez; Barbara Patten; Beth Ryder; Beverly Hougland; Carl Herriott; Carolyn King; Deloris Johnson; Doug Brown; Frances Terry; Hustad, Kim; Ian Golden ; James Green; James Lowe ; Joel Paul; John Edwards; Karl Anderson ; Lucia Davis -Raiford ; Michael Georgini; Olga Hernandez; Patricia James ; Regina Grace ; Rik Jimison ; Robert Wilford; Sam, Raynold; Shirley Boyce; Stefanie Myers; Sue Rux; Tim Center; Victoria Carpenter Cc: Lindley Dupree; Syreeta Hilliard Subject: FW: Florida -Based Pathways Training Announcement Importance: High Good morning Florida CAA Executive Directors: This is a follow-up to our September 19 Florida Based Pathways Training Announcement. To date there have been no confirmations and we need to know how many agencies are planning to participate and who can be expected at the training. The Pathways program provides the best and most cost effective opportunity available for CAAs to assess where they are on the road from compliance to excellence. The Self Study process will assist the agency in identifying current areas of excellence, internal areas of possible risks and deficiencies as well as provide agencies with assistance in developing strategies to eliminate or strengthen them. The training is only a month away now and final arrangements must be confirmed with O the national office forthwith. Please respond immediately so that we can either move forward or cancel our efforts in regards to providing this training. Thanks for your cooperation and continued supportI Wilma.......... Wilma K. McKay, Executive Director vgas E. Park Avenue, Bldg Esoo Tallahassee, Florida 323m _ ----Phone! (850)-224'4774 -Fax:-(85o)3a4-575z www.faca.mg vilmes0faeo.org "You may encounter many defeats, but you must not be defeated. In fact, it may be necessary to encounter the defeats, so you can know who you are, what you can rise from, how you can still come out of it." - Maya Angelou Community Action Promise: Community Action changes people's lives, embodies the spirit of hope, improves communities and makes America a better place to live. We care about the entire community and we are dedicated to helping people help themselves and each other. From: Lindley Dupree rmailto:IdupreeA�)communityactionpartnership.com] Sent: Monday, October 01, 2012 2:08 PM To: Wilma McKay Subject: RE: Florida -Based Pathways Training Announcement Happy Mondayl Now that you're home from SEACAA, I wanted to check in and get a feel for how many agencies appear to be gearing up to Joln us? And good news — we secured the OCS Organizational Standards grant — email came in yesterday O Lil Dupree, CCAP Director of Training and Technical Assistance Community Action Partnership Direct: 202-449-9775 Fax: 202-265-5048 Idupree(d)communityactlonpartnership.com From: Wilma McKay rmailto:wilma@faca.orgl Sent: Wednesday, September 19, 2012 11:44 AM To: Artie Fryer; Arturo Lopez; Barbara Patten; Beth Ryder; Beverly Hougland; Carl Herriott; Carolyn King; Deloris Johnson; Doug Brown; Frances Terry; Hustad, Kim; Ian Golden ; James Green; James Lowe ; Joel Paul; John Edwards; Karl Anderson ; Lucia Davis -Raiford ; Michael Georgini; Olga Hernandez; Patricia James ; Regina Grace ; Rik Jimison ; Robert Wilford; Sam, Reynold; Shirley Boyce; Stefanie Myers; Sue Rux; Tim Center ; Victoria Carpenter Cc: Lindley Dupree; Jim Boyd; Barbara Mason -Gardiner; Cary Carreno ; Gloria Boone; Ron Howell; Wilma McKay Subject: Florida -Based Pathways Training Announcement Importance: High Good morning Florida CAA Executive Directors: it is with pleasure that the Association announces the 2nd Florida Pathways Training opportunity for the network on November 5-7, 2012. Please see the attached announcement, application and brochure provided for your information. We hope that your agency will join us on this continued quest to build additional network capacity as well as infuse quality and excellence in the organizations within our state. The OAssociation has also reserved a limited room block at the training site for your convenience at a rate of $109 which will cut off on 1011412012. Please consider taking advantage of this opportunity and thanks for your continued support! Wilma K. McKay, Executive Director Florida Association For Community Action (FACA), Inc. a24-4774 Fax: (850) as4-5762 "You may encounter many defeats, but you must not be defeated. In fact, it may be necessary to encounter the defeats, so you can know who you are, what you can rise from, how you can still come out of it," - Maya Angelou Community Action promise: Community Action changes people's lives, em6dies the spirit of hope, improves communities and makes America a better place to live. We care about the entire community and we are dedicated to helping people help themselves and each other. Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St. Lucie County that all County records shall be open for personal inspection, examination and / of copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication. If you received this email in emor, please notify the sender by reply e-mail and delete all materials from all computers. Please Note: Florida has very broad public records laws. Most written communications to or from County officials regarding County business are public records available to the public and media upon request. It is the policy of St. Lucie County that all County records shall be open for personal inspection, examination and / or copying. Your e-mail communications will he subject to public disclosure unless an exemption applies to the communication. If you received this email in error, please notify the sender by reply e-mail and delete all materials from all computers, 0 L gu O k NS` Y" 1p' +5 to i N h F^ r •H 1* S 0.� • Oi c y '� � � n 'n � � � ` ,Ey •a � c c '� `.' CCu' ,�: y^ ti' ,;, O � E E v'a a�+ n yw `c.3 ew u i Fvm mU Z Rey C� i` m ¢� AEm�+o i+, C0i R � � � Q� � o `� •� >. � � [1� 'L� o U t7 v m 'in G ' 7 N Pi 'nG'7 c O P, ,� U O u' o wr. •+ y �y oG '� Fey fwAa �"0 •��" ice.''Nr ,Y� O�i >=�I �• E c N o c¢• •c7 4 c ea :e c C A� T ,a 1 +i v ;J 4J [V N 41 •� O�0' 4 N N o o �+ p � c y Rt �•!� C �°�g fi' u�. i1 C o o k' '�' " of Cap c` �¢ w�' OC �. �+,c+ cC�� 's! to V ufl E h v C' o wg 4, 6a a a plu W y� '+ o f rz 14, C ScPO4 c s�y�cci V ts to CL �,� ° at v O •C ti ti 'y V a+ ypy '•i.� �ii �i p At RI "'„t` �" O ^ • o, � W %•V to o o ''.' �p � � m o •�v � y i fi � obi � � � o 0 44 Ca ro � RIM 5I A �ER 14 ON�ms I 10 1 .$ D, w q s j� �All AR 9 c��j jN S � ��{ "�'��a'' j � .5 � � 9 �G' • 6 q .Fg� � � � � 5 � •i.i W r`KiO"..�A� F �� dw '�°J G `� � 'C N � G � �i5. t7 F+a� C� � q bo '8 N S `u�3� lie yTf td y :a� fi7 .Gu oa 3 � � •- ., o �'7 wapi' `d q at0i w5 a p tom. .55p.5 Y '`yw ona `� •�. � � � � o � w '" � 'q� C Y � �� T � w �l '$ � Pi q�i''.83 s+ '� r5�'08 IL 4L •�.r °.! o n� �` o .� � .� b n� ,o Y, u � ,� ' tti q � .. '�' yy�� pE,' 8 .9 S � 0,1 b� y � '� � Gy� G a � `� ' a� � � d° Y °i Uydl CL •a � o 41 S3 y�j m •S 3 O co a C d d w C m .4 4 -1 i a EM m m 0 i 0 m -ARM 1 lllil �4 m 11 m m t� itKi�' 21 e2 G Yl f9 Ni�H � yV{T �, i� �F is � i� WSA - 0 ui o vi o to GFi 016Ao o ei o to o VH 0 6% 0 t% o V'9 Z cp ¢yU m m {p m a L U m»xwOJS� `�FwU O.r I rc 1200 mol; 0.2 rl .20" m m moo0 0 0 0 f2 46 E r= o M o I E0 0 MLL:, a- E Llu 80 MI -al 01-01 01-1 =H m ll SV �p t. j{ yq + .'Q•5 �t:'{, ^I tTT!! .ti z -{��ffjj �Cogj f ? l I- f�E � d C '1 +, I. E. m o 42 Q' w J2 ` C gpui o `+ g M :9 c o V �,� C E Yes o c J16 N •4i 0 o aEoEEoE_0 ID 0 9�22 a a. 'o IL co m a u m .. a. ��,.� CA N N N N 0 m lmmmmmmmm ��gQg . % 2� 2 \\\ \\\\��\/ m � j \ \ rz I -A § \ k cz \\ � \\ } ) 0\\ a 0 z m 2a. a) 0 E R- w < o 0< \\r ) \ v tg r m (D 0 r (LO) Em m M1.0 0 lu ommu _ a \ 7 \., � m MOR§IN$ .}&$§T�f - a2 ■) |f0c «= E©0)a IE�_ ®«0)_2E3 A g2$§Lu 100101111 ��ON oil a m 9z MCI Eel m m m EN G C1. .�, CONTRACT NO: REQUEST FOR MODIFICATION TYPE: BUDGET SUMMARY ADJUSTMENT REVISED ATTACHMENT CSBG BUDGET SUMMARY Date: _7=4�1�/1� Previous Amended Match Total .NOTES: Revenue Sources Match Match Percent Amount - Roundalldollaramountsup to the nearest dollar rl' 1. CSBG Grant Funds Allocated �1 4' l " �" bl � •� ` � 346 228 -Provide a minimum or.. 2%Cash Match _ Se,e24.58 2. Total Cash Match Amount 39468 16,947 4.89% �t4 'Yir 20%Total Match $89.245.60 • Co not under match. 1.99% 3. Total In -Kind Match Amount 29777 62,298 15.11% Cash Match is unacceptable. 4. TOTAL MATCH (line 2 + line 3) 20.00% 69,245 • Match amounts must agree vAtp, amended totals reflected on the S. TOTAL FUNDS line 1 +line 4 OWN415,473 9 C Modification cover Page. A D E F CSBG FUNDS MATCH FUNDS TOTAL BUDGET CATEGORY MODIFIED Previously Amended Amended i Amended (CSBG FUNDS ONLY) Approved CSBG Cash In -Kind BUDGET Budget Budget I Match Match Col C+D+E 6. TOTAL CSBG FUNDS ALLOCATED ADMINISTRATIVE EXPENSES 7. RECIPIENT ADMINISTRATIVE EXPENSE Salaries, Rent, Utllilles, Travel, Other 8,831 8,831 8.352 30,873 48,056 8. SUBRECIPIENT ADMINISTRATIVE EXPENSE - Salaries, Rent, Utilities Travel, Other 6.450 6,450 6,925 6,395 19,77 TOTAL ADMINISTRATIVE EXPENSES - Line 7 + Line 8 16,281 15 281 15,277 37,268 67,826 10.ADMINISTRATIVE EXPENSE PERCENT Total CSBG Administrative Percent Cannot Exceed Line 9 divided b. Line1 4.41% 4.41%16% of the Total CSBGAllocation= $51,934.20. PROGRAMMATIC EXPENSES 11. RECIPIENT DIRECT CLIENT ASSISTANCE 176,706 176.708 176,706 12. RECIPIENT OTHER EXPENSE Salaries, Rent Utilities, Travel, Other 10,590 10,590 10,590 13. TOTAL RECIPIENT PROGRAM EXPENSE Line 10 + Line 11 187.296 187,296 0 0 187,296 14. SUBRECIPIENT. DIRECT CLIENT ASSISTANCE 143.651 143,651 1,670 15,030 160351 15. SUBRECIPIENT OTHER EXPENSE Salaries, Rent, Utilities, Travel, Other 0 0 16. TOTAL SUBRECIPIENT PROGRAM EXPENSE Line 13.+Line 14 143,651 143,651 0 0 160,351 17. TOTAL PROGRAM EXPENSE Line 12.+ Line 15 330,947 330,947 0 0 347,647 18. SECONDARY ADMINISTRATIVE EXPENSE (Recipient On 0 19. GRAND TOTAL ALL EXPENSE " Line 9 + Line 17 + Line 18) 34111,2281 346,2281 16,947 37,2611 416,473 "THESE AMOUNTS MUST AGREE WITH LINE 6 ABOVE. RECIPIENT: BY: FLORIDA 0 BY: BY: St. Lucie MA SUMMARY PERFORMANCE LINE INDICATORS ITEM (Direct Client NUMBER AssistanceOnlyl 8 1 5.2 5.2 5.4 10 NPI 1-6 NPI 1-6 NPI 1-6 1.1-3 ,2.1. 6.3 1.2-3,2.1,3.2. B: 1.2.2.1.8.2 1.2.2.1 1.2, 2.1,0.2 IA. 1.2, 6.3. 6 4 6.2,8.3, 2.2 II 2.2 REQUEST FOR MODIFICATION TYPE; BUDGET DETAIL ADJUSTMENT REVISED ATTACHMENT e CSBG BUDGET DETAIL Round UP line Item totals to dollars. Do NOT use cents and decimals in totals, alriry and Benefits paid by St. Lucie County BOCC. The hours listed are only the portion red to generate the needed match tee - 437 N 7th Street IT Source is St. Lucie County BOCC icil of Social Agencies Membership NCaplaw Membership Iing & Registration staff person and one board member will pamcipare in FACA training at the annual al Doardista8 member will participate in FACA training at the annual conference to ensure more License Administrative Subtotals ommunity Services Coordinator 1040 hours x $10.66 = 2OA46 (50%of salary) glances paid by St. Lucie County BOCC Inge Benefits FICA. FICA Mond, Retirement Group Health Insurance. orkees Compensation. Unemployment Compensation - i%of Fringe Benefits Balance is paid by St. Lucie County BOCC rogmm Specialist (Case Manager) !080'$17.08 = 35526 alance is paid by St Lucie County BOCC Inge Benefits - FICA, FICA Mond. Retirement. Group Health Insurance. workers )0% of Fringe = 55%of salary. Balance is paid through other grants 'ogmm Specialist (Case Manager) 1040'$15.63 = 16150 Inge Benefits- FICA, FICA Mond. Retirement. Group Health Insurance, workers )% of Fringe; Fringe = 55%of salary. Balance is paid through other grants Hance is paid by St. Lucie County BOCC oproximately 5 clients will receive approximately $7501n support of achieving self- oproximalely 10 adult students will be assisted with tuition and book expenses of :proximately $500 toward post secondary education with the goal of becoming eliglbiefor :proximately 300 people will be assisted approximately BID with transportation for implefing education, seeking employment. and obtaining medical rare. oproximately 30 people will be assisted for the registration best of $30 per semester to implete their DIED training and S55 to complete the exam. oproximately 40 people will be assisted with approximately $60 to obtain identification in Ipport of employment. education, medical Care. obtaining benefits, etc. oproximately 40 households will be assisted with childcare subsidy for children from birth 13 yo in support of education and employment. oproximately 750 meals will be provided to low Income children under the summer nutrition rogram. Direct Services Subtotal :munity Garden for Food Pantry get and Fiscal Education Materials mteer Income Tax Assistance Internet Access, Flyers, supplies intently Needs Assessment Update ance of Needs assessment (approximale;Y $65,000 w1[ be paid by United Way other Community Based Organizations) Other Program Expense Rxvixd Carlo FUNDS R.vi d CABN' MATCH RWVINd IN -KIND' MATCH NETCHANGE IPlu. or Minus $25 $475 S731 $900 $6.700 $8,831 $20,446 S19,288 $35.526 $18.604 $18,150 $9,332 $3,760 $5.000 S3,000 $2.650 S2.000 $35,000 -30873 $8.352 -522.621 $30,873 -8352 $22,621 $1 $I S6,000 $176,706 $0 $0 $5.000 S65 $525 $6,000 $10.690 $196,127 422,521 $22.521 " Explain all sources of Cash and In -Kind Match