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Home My WebLink AboutMinutes October 18, 2013CITIZENS' BUDGET COMMITTEE Meeting Date: October 18, 2013 Conference Room 3 MEMBERS PRESENT: John Culverhouse, Chair Ron Knaggs, Vice Chair Carl Hensley Richard Pancoast William Donovan Marty Laven Patrick Campion Dan Kurek Craig Mundt Ed Lounds MEMBERS ABSENT: Jane Bachelor James Clasby Jay L. McBee Gwen Morris Stephanie Morgan OTHERS PRESENT: Faye W. Outlaw Marie Gouin Sherry Burroughs Roger Shinn Robert Valentino Don West Beth Ryder Ed Matthews CALL TO ORDER Robert Bentkofsky Jennifer Hill Laurie Waldie Tara Raymore Mark Satterlee Karen Smith Tiffany Bennett Joe Cimino Mr. Culverhouse welcomed the group and called the meeting to order at 7:33 a.m. APPROVAL OF AUGUST 16, 2013 MINUTES After a motion by Mr. Knaggs and second by Mr. Pancoast, the minutes were unanimously approved. APPROVAL OF 2014 MEETING DATES After asking Ms. Outlaw about the budget meeting schedule for 2014, Mr. Knaggs made a motion to approve the dates attached, knowing they can modify them if needed. The Citizens' Budget Committee October 18, 2013 Page 2 dates were unanimously approved. PUBLIC COMMENT No member of the public spoke at the meeting. UPDATE OF CAPITAL IMPROVEMENT PROGRAM (CIP) REVIEWS BY BOCC Ms. Outlaw had tasked Mr. Bentkofsky and OMB to take the lead on the CIP program. Mr. Bentkofsky introduced the item by giving some history and future plans. Ms. Gouin gave the attached PowerPoint presentation. Mr. Knaggs started discussion on the Banner system possible timeline. Mr. Mundt asked about the limits of the current telephone system. Mr. Donavan asked about the relationship between the telephone system and Banner. Mr. Valentino answered the questions. Mr. Lounds started discussion on the vehicles to be replaced. Mr. Kurek asked about the Parks Municipal Service Taxing Unit (MSTU). The Tourist Development Tax was also discussed. Mr. Laven asked about energy efficiencies /savings. Mr. Matthews and Mr. Shinn gave history and future plans. Discussion was started by Mr. Kurek on the Solid Waste/Golf Course connection. Ms. Outlaw gave some history and explained the study being done to determine what Solid Waste should pay. Mr. Knaggs asked about a Capital number from a previous presentation and the items on the current list. He requested a slide showing the Capital needs and from where they would be funded. Mr. Kurek asked about the Constitutionals and the Banner system. Mr. Bentkofsky answered that a unified system would be explored. OTHER ISSUES Discussion was started by Mr. Knaggs on the fund balance. Ms. Outlaw gave some information and said she planned to give an update at their next meeting. Mr. Knaggs asked about a Citizens' Academy of Finance. Ms. Outlaw said she would want to discuss the plans with the Committee. She also gave some details of her Citizens' Budget Committee October 18, 2013 Page 3 gathering of information. Mr. Lounds started discussion on the bond rating. Mr. Laven asked about Mr. Brillhart leaving. Ms. Outlaw answered his question and thanked the Committee for the leadership on the Mosquito Control millage. ADJOURNMENT Mr. Knaggs wished everyone happy holidays and Mr. Culverhouse thanked all in attendance and adjourned the meeting at 8:33 a.m. Respectfully submitted by: Brenda Marlin The next CBC meeting will be held on Friday, January 17, 2014, at 7:30 a.m., in Conference Room 3, at the St. Lucie County Roger Poitras Administration Annex. Revised Draft ST. LUCIE COUNTY CITIZENS' BUDGET COMMITTEE 2014 MEETING DATES January 17 February 21 March 21 April 18 May 16 June 20 August 15 October 17 Projects/ Programs Reviewed by BOCC: • Financial System Software Evaluation • Telephone System • Vehicle Replacement Program • Parks Municipal Service Taxing Unit (MSTU) 10/23/2013 1 10/23/2013 Telephone System coup rr ~ Cv__. - '~ Consolidates - done • Existing phone system purchased in 2003/2004 • End of 2012, phone system no longer supported by manufacturer • Current system has limited productivity features • System users include: BOCC, Property Appraiser, Tax Collector, State Attorney, Public Defender & Clerk of Court. • From 23 locations to 38, adding over 100 desk phones s 3 10/23/2013 Total number of BOCC Light vehicles 261 Current average vehicle age (years) of Fleet 9 Recommended vehicle replacement criteria: ~ yrs.l72K 7 years/72,000 miles miles BOCC Light Fleet Vehicles ~ Serviceable Life Remaining ^ Exceeds Replacement Criteria 104` 40.9%i ,Vehici 59.1% ': . Replacement Plan FY 13114 FY 14/15 FY 15/16 FY 16117 FY 17/18 General Fund Fine& $368,404 $400,646 $573,579 $349,191 $411,976 Forteiture Reserves Special Revenue and $230,600 $522,054 $439,359 $521,097 $354,614 Enterprise Funds Total $599,004 $922,700 $1,012,938 $870,288 $766,590 10/23/2013 unds' ~'Y 14 Pro~ec s - ' ron I ( rks & $1,200,000 - s } i 97 I $1,000,000 I Parks ~ Fac litjfls $000,000 ~ $9 ~ x,61 ~ i $600,000 I I urism & ~' ~ $400 000 Golf Course _ Coastal , ~ $179 242 s $200,000 ` - F:.,. ijsi?S:i~:, ,,;fl{I'i's.;~,*3j~ 4 t Ff~tii N t~ i F t e ~~:i /// $Q .___ __.__ ___.__~ -_-- -..J Total FY 14 Project Costs = X2,910,717 10/23/2013 ..` '' arks & Spec - ies FY 14 - $922.611 • Aquatic Playground at Savannas • Pepper Park Pier renovations • John B. Parks Complex-ADA Retrofits FY 15 to FY18 - $510.000 • ADA Improvement -River Park Marina • Playground- Paradise Park • Pool ResurfacinglEquipment FY 14 - $1.189.887 • Lawnwood Sport Complex: Lawnwood Baseball Expansion -Bleachers, New Ball Fields, Irrigation, Batting cages, Pop Warner Green Lighting, Equipment • Skate Park restrooms FY 15 to FY 18 - $585.000 • Tradition Field -Stadium Improvements • Concession Equipment, Sound System, Batting Cages, Parking Lot Resurfacing • Green Sports lighting 9 10/23/2013 COUNTY ~ 11