HomeMy WebLinkAboutBUDGET DISCUSSION 1 12 16 INFORMAL2/4/2016
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AGENDA
Purpose
FY 2015 Actual - Unaudited Analysis
General Fund/Fine & Forfeiture
Balance Forward
FY 2016 Budget
Use of Balance Forward
Deficit Spending
Reserves
Commitments – Budgeted
Commitments – Unbudgeted
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AGENDA
Future Growth
Population
Housing
Deferred Needs
Operating
Capital
Next Steps
Questions & Answers
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PURPOSE
To inform the Board of the FY 2015 year-end financial position in the
General Fund/Fine and Forfeiture Fund and to Communicate the financial
outlook for FY 2016. We will highlight these areas:
Present the financial position of the County’s General Fund/Fine Forfeiture
Fund as of September 30, 2015 and highlights
Inform the Board of the current commitments against the County’s General
Fund/Fine as a part of the FY 2016 Budget
Inform the Board of the County’s Forecast of Future Growth
Communicate to the Board the County’s Deferred Operational and Capital
Needs
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FY 2015 ACTUAL ‐UNAUDITED
General Fund/Fine & Forfeiture
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Description Amended Budget Actuals Difference
Operating Revenue $136,395,591 $134,992,285 $1,403,306
Operating Expenses 150,238,808 140,472,630 9,811,178
Deficit Spending ($13,888,217) ($5,480,345) ($8,407,872)
Variance Analysis:
Revenue:
Ad Valorem taxes were collected at 97% of the budget which is consistent with historical trends
Expenses:
Salaries and Benefits were under budget by $1.3 million or approximately 5% less than budget. The variance is the result of
vacancies throughout FY 2015. Almost half of the variance was attributed to compensation and the balance was related to group
insurance.
Operating Expenses were under budget by $6.3 million or approximately 21% less than budget. Factors which contributed to the
variance include Inmate Medical ($2.6 million), Professional Services ($996K), and Fuel ($342K) and Maintenance Improvement
Projects ($825K) and Utilities ($321K)
Capital Expenses were under budget by $700,000 or approximately 38% less than budget. Much of this funding is related to
projects which are not complete and will be rolled over to the FY 2016 Budget
Aid to Agencies and Organizations was under budget by $839,000 or 12% less than budget.
FY 2015 ACTUAL ‐UNAUDITED
Balance Forward
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Beginning Fund Balance @
10/01/2014 $69,460,299.00
Plus
FY 2014‐2015 Operating
Revenues $134,992,284.84
Less
FY 2014 Operating Expenses $140,472,629.72
Ending Fund Balance
09/10/2015 $63,979,954.12
Fund Balance in the 2016
Budget $59,719,314.00
Difference +/(‐)$4,260,640.12
Analysis:
Ending fund balance was $4.26 million greater
than the budget due to the lower expenses than
anticipated:
•Inmate Medical, $2.6 million of claims not yet
processed, will be paid in 2016
•Attorney Fees for All Aboard Florida defense
has a $250,000 balance that will be utilized in
2016
•Juvenile Detention, a $250,000 bill that will be
paid in 2016
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BALANCE FORWARD COMPARISON GENERAL
FUND/FINE & FORFEITURE FY 2010 TO FY 2016
IN MILLIONS
$105.50
$45.30
$6.80
$24.20 $63.98 $53.60
0
20
40
60
80
100
120
FY 2010 Beginning
Bal.
FY 2014 Ending Bal. FY 2015 Ending Bal. FY 2016 Ending Bal.
Gen. Fund Fine & Forfeit Combined
Combined
$69.5M
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Combined
$112.3M
FY 2016 BUDGET
Use of Balance Forward – Reserves & Deficit Spending
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Description Amount
2015 Fund Balance $63.98 Million
Less: Prior Period Expenses $3.10 Million
Less: Reserves $36.50 Million
Available Balance $24.38 Million
Less: 2016 Deficit Spending $7.25 Million
Available Balance $17.13 Million
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FY 2016 BUDGET
Commitments - Budgeted
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Committed Funding $13.27M
1. Sheriff’s Office Increases $ 5.30M
2. Deficit Reduction $ 2.00M
3. Constitutional Offices $ 0.70M
4. Board Employee Health Ins. $ 0.95M
5. Medicaid $ 0.28M
6. Board Dept. Increases $ 3.10M
7. Increased Library Hours $ 0.36M
8. Economic Dev. Airport - Debt Service $ 0.30M
9. Transit-Evening Weekday Hours and
Saturday Hours $ 0.28M
Sub-Total $13.27M
Net Balance $ 0.00
Board Dept.:
$5.27 Million
Board Employee Health Ins. (0.95M)
Increase in funding provides:
•Allocation of $950,000 is an investment in making the Health Insurance fund self
sustainable in the next two fiscal years.
•This increase impacts the budgets of the Board departments funded by the General
Fund/Fine & Forfeiture Fund, Clerk of Court, Supervisor of Elections, Property Appraiser
and Tax Collector.
Medicaid (.28M)
Increase in funding provides:
•The County’s contribution increased in FY 2016 by $280,000. The allocation provides
funding to reimburse the State of Florida for a portion of Medicaid expenses.
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FY 2016 BUDGET
Commitments – Budgeted Board Departments ($5.27 Million)
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Board Dept. Increase (3.10M)
Increase in funding provides:
•Investment of $3.10 million to various Board department enhancements:
•Opening Rosser Road Library earlier than planned on Oct. 1, 2016 ($830,000). It is anticipated that this is the earliest
possible opening date
•Annual debt service for the Jail Security System ($600,000)
•Increase the allocation for Inmate Medical Expense based on experience ($588,000)
•Create a challenge grant for the Economic Development Council based on performance (($50,000)
•Create 2 new positions:
•Community Services: A Veteran’s Service Officer position ($50,000)
•Public Works: A Port Engineer position, cost will be shared with the City of Fort Pierce ($40,000)
•Allocation provides $950,000 for a 3% salary increase to employees funded by the General Fund/Fine & Forfeiture Fund.
This allocation will also impact the budgets of the Clerk of Court, Supervisor of Elections, Property Appraiser, and the Tax
Collector
Increased Library Hours $ 0.36M
Restore library hours to 5 days a week at the PSL and Hurston branches
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FY 2016 BUDGET
Commitments – Budgeted Board Departments ($5.27 Million)
FY 2016 BUDGET
Commitments - Unbudgeted
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1. Debt Service – 800Mhz Radio System $729,000
2. Jail Facility Improvements $800,000
3. Indian River Drive Repairs $100,000
Sub-Total $1,629,000
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FUTURE GROWTH
Population
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192,695
198,253
203,360
211,898
226,216
240,039
259,315
271,961
276,585
272,864
277,789
280,379
283,920
286,832
291,028
293,800
330,501
364,702
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 * 2020 * 2025 *
St. Lucie County Population
FUTURE GROWTH
Home Values
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$246,000
$225,000
$175,000
$121,000
$101,000 $97,700 $94,900
$102,000
$118,000
$137,000 $150,000
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Jan-06 Jan-07 Jan-08 Jan-09 Jan-10 Jan-11 Jan-12 Jan-13 Jan-14 Jan-15 Jan-16 *
Average St. Lucie County Home Values
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TOTAL DEFERRED EXPENSE PROJECTS BY DEPARTMENT –
TOTAL $460,904,956
$422,275,357
$8,863,000
$23,221,719
$3,630,000 $2,580,000 $307,000 $27,880
$0.00
$50,000,000.00
$100,000,000.00
$150,000,000.00
$200,000,000.00
$250,000,000.00
$300,000,000.00
$350,000,000.00
$400,000,000.00
$450,000,000.00
Public Works Information Technology Parks, Recreation, &
Facilities
Mosquito Control Utilities Human Resources Community Services
HIGH PRIORITY DEFERRED EXPENSE PROJECTS BY DEPARTMENT ‐
TOTAL $90,592,055
$66,250,000
$9,254,175 $8,863,000
$3,360,000 $2,580,000 $257,000 $27,880
$0.00
$10,000,000.00
$20,000,000.00
$30,000,000.00
$40,000,000.00
$50,000,000.00
$60,000,000.00
$70,000,000.00
Public Works Parks, Recreation, and
Facilities
Information
Technology
Mosquito Control Utilities Human Resources Community Services
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High Priority Deferred Expense Projects for Public Works
$66,250,000
West Midway Road: From Glades Cut-off Road to
Selvitz Road
Total Cost: $45,500,000
Kings Highway: Intersection of Indrio Road
Total Cost: $17,500,000
Road Resurfacing: Road Resurfacing 25 miles per year
Total Cost: $3,250,000
High Priority Deferred Expense Projects for Parks, Recreation,
& Facilities $9,254,175
Total replacement of plumbing facilities at SLC Jail -
systems at end of useful life
Total Cost: $5,000,000
Lakewood Park Regional Park SLUA Water Line
Installation and Connection
Total Cost: $550,000
Delta Back Up Generator
Total Cost: $370,000
Various Projects
Total Cost: $3,334,175
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High Priority Deferred Expense Projects for Information
Technology $8,863,000
Enterprise Resource Planning Financial Management
System Replacement
Total Cost: $2,300,000-year 1
$7,400,000-10 year cumulative
PC Replacement
Total Cost: $1,263,000
Network Core Switch Replacement
Total Cost: $200,000
High Priority Deferred Expense Projects for Mosquito Control
$3,360,000
Fort Pierce Inlet Management Plan (10-year plan)
Total Cost: $1,575,000
Fort Pierce Beach Nourishment (10-year plan)
Total Cost: $1,335,000
South County Beach Restoration
Total Cost: $450,000
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High Priority Deferred Expense Projects for Utilities
$2,580,000
NHI Water Distribution System Replacement Project
Total Cost: $2,580,000
High Priority Deferred Expense Projects for Human Resources
$257,000
Training & Employee Relations Manager
Total Cost: $110,000
Increase Training
Total Cost: $75,000
Increase Recruitment/Advertisement
Total Cost: $37,000
Computer System Upgrade
Total Cost: $35,000
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High Priority Deferred Expense Projects for Community
Services $27,880
Request General Fund Allocation to Support the
Housing Project Coordinator Position
Total Cost: $27,880
NEXT STEPS
Future Discussions with the Board of County Commissioners to:
Develop Guidelines for a Sustainable Budget
Develop Strategies that Improve the County’s Approach to Capital Planning
Identify Funding Strategies for Deferred Needs
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QUESTIONS & ANSWERS
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