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HomeMy WebLinkAbout2005 , , u:yrµ.~ / -. ? j I ¡ , ., ¡ L_. --"Criminal Justite Inform System Committee MINUTES J¡( q 11 The Criminal Justice Information System Committee Meeting was held at 3:00 P.M. on September 8, 2005 in the Information Technology Conference Room, 1 st Floor, 2300 Virginia Avenue, Ft. Pierce, FL. Members Present: Dennis Wetzel, SLC IT, Brian Myszkowski, SLC IT, Nick Halliday, SLC IT, Bill Martin, SLC IT, Steve Barber, SLC IT, John Hammond, SLC SO, Susan Ignelzi, Public Defender's Office, Bob Franklin, State Attorney's Office, Dave Phoebus, State Attorney's Office, Phil Brodeur, State Attorney's Office, Tanya Green, Clerk's Office, Jeff Flint, Clerk's Office, Ed Fry, Clerk of the Court, Steve Shaw, Court Administration, Tom Willis, Court Administration, Janet Ellsworth, Probation & Parole, Oniel Estela, CORE Program, Mark Godwin, SLC Attorney's Office, Traci Sullivan, SLC IT, Lisa Savage, Court Administration, Paul Sisilli, PSL Police Dept., Pat Armold, Public Defender's Office. Dave Phoebus - asked if the meeting was posted. Traci Sullivan - stated yes, the meeting was posted. Dennis Wetzel- Make motion to review and approve minutes from last meeting Ed Fry - Approve minutes as stated Tom Willis - Second motion to approve minutes as stated Dennis Wetzel - Review of follow up items John Hammond - Report for VOP done for Court Administration, also John & Tanya met three times to discuss the system to be used by Sheriff and Clerk. Mark Godwin - Met with the COC, Sheriff, and SA, to do needs assessment. Also discussed what the ILPP recommended being done. -Efficiencies of Criminal Justice system and how it can be greatly enhanced by timely coordinated flow of information among the users of our system -The barriers of the information flow and how barriers consume resources of case processes. -Improved information flow can improve case disposition time and how much of a priority that is. Sheriff, COC, and SA had begun to design a data exchange process. They can get software , , and hardware so this can take place. Mark Godwin - recommended taking a look at the system and bringing it before the Public Safety council. See how it's going to work. Network has to be adequate for this system. David Phoebus - the system is critical to the SA, Sheriff and COC - to make the case flow quicker and more efficient. Wants to make sure the line is dedicated and fail proof. Is getting a quote from Bellsouth for a dedicated line for this system. The Hardware is already bought by the SA office. Hardware will be located at the Sheriff's office. Bill Martin - recommended having a redundant system incase of fail over. Dave Phoebus - stated one day to be down is not an issue. Ed Fry - stated that redundancy is an issue to the Clerk's office. Tanya - make sure system is encrypted. John Hammond - this system is not designed to be accessed by anyone but by the other system. It's a conduit between the systems. Phil Brodeur - this system will make the information flow between the agencies faster and more efficient for the different cases. John Hammond - this system will be close to real time. Mark Godwin - this system is important to the fact that it will reduce jail time for the inmate. Open discussion of the hardware and software for this shared system. Ed Fry - this system is going to be vital in the respect that the information will not have to be entered twice between the Clerk and the Sheriff, it will be shared through out the agencies needing the data. Mark Godwin - Motion to move forward to bring before the Public Safety Council Ed Fry - How is everyone doing on the survey for Technology board to be turned in by September 12, 2005? Open discussion that each agency would be the contact for their portion that is submitted for the survey, each agency will do their information for the survey. Mark Godwin to present the information to the Public Safety Council meeting on September 29, 2005 at 3:30pm in Conference Room #3. to move forward with Board approval for the implementation of this system. David Phoebus - getting quotes from Bellsouth for the dedicated line for this system. Tom Willis - need to present all the information on the cost and how it's going to affect jail population, the inmates and citizens of St. Lucie County to the PS Council. Open discussion on the affects of this system to the amount of time inmate's stay in jail. Tanya - need to get network connection for the Core Program and Probation and Parole. · -- David - already have a connection to SA for CORE Program and Probation and Parole to access the database for SA information. Open discussion on the connection and information needed for Probation and Parole and Core Program to access. Brian - proposed that Nick is experienced with redundancy and encryption and can help with cost, vendors and implementation. Next meeting date and time: October 13. 2005 3:00pm - IT Conference Room Adjourned 4: 1 Opm AGENDA REQUEST ITEM NO. C2E DATE: November 22 ,2005 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Mark Godwin SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Implementation of the St. Lucie County Criminal Justice Data Exchange Project BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMEND A TION: Implementation of the St. Lucie County Criminal Justice Data Exchange Project - Consider staff recommendation to accept the recommendation of the Criminal Justice Information System (CJIS) Committee and the Public Safety Coordinating Council, and authorize: (1) the purchase of data communications lines and data communication boxes for $49,800.00 and (2) the one time purchase of Data Sharing Software for the jail management system, with the vendor price not being over $8,000.00 (3) the re-occurring yearly fees $4,032.00, (4) the re-occurring monthly data communication line fees of $2,460.00 per month. Staff also recommends that the Board approve the data exchange Interlocal Agreement with the State Attorney, Sheriff and the Clerk. COMMISSION ACTION: CONCURRENCE: [ ] APPROVED [ ] DENIED [ ] OTHER: #001-9910-599325-800 (General Fund Settlement Reserve) County Attorney: ~ Douglas Anderson County Administrator Review and Approvals Management & Budget Purchasing: Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Mark Godwin, Criminal Justice Coordinator C.A. NO.: 05-1636 DATE: November 22, 2005 SUBJECT: Implementation of the St. Lucie County Criminal Justice Data Exchange Project ****************************************************************************** BACKGROUND: On September 29, 2005, the Public Safety Coordinating Council agreed and recommended along with the Criminal Justice Information Systems (CJIS) Committee, that the St. Lucie County Criminal Justice Data Exchange Project be implemented. The Data Exchange Project will provide point to point fiber optic lines from the Sheriff's Department to the State Attorney and Clerk's Offices. These fiber optic lines will be more efficient in the transmission of data, and will remove barriers to information flow which causes a delay in case processing and consumes resources. Furthermore, this data exchange will eliminate the lag time of paper flow from each agency, and will automatically be relayed to the next user. The State Attorney can review cases earlier and screen out weaker cases faster. This new data exchange will also eliminate the wasteful process of printing out data and sending out a paper file to other agencies, or downloading a text file and manually importing it into a database. This improved information flow will result in improved case disposition times, and reduce the average length of stay of incarcerated defendants. Recommendation / Conclusion: Implementation of the St. Lucie County Criminal Justice Data Exchange Project - Consider staff recommendation to accept the recommendation of the Criminal Justice Information System (CJIS) Committee and the Public Safety Coordinating Council, and authorize: (1) the purchase of data communications lines and data communication boxes for $49,800.00 and (2) the one time purchase of Data Sharing Software for the jail management system, with the vendor price not being over $8,000.00 (3) the re-occurring yearly fees $4,032.00, (4) the re-occurring monthly data communication line fees of $2,460.00 per month. Staff also recommends that the Board approve the data exchange Interlocal Agreement with the State Attorney, Sheriff and the Clerk. These costs would be allocated from budgeted funds in Account Number 0019910599325-800. Staff also recommends that the Board approve the attached Interlocal Agreel'T\ent with the Sheriff, State Attorney, Clerk, and authorize the Chairman to sigh the Agreement. Inter/oca/ Agreement FOR PROVISION OF DATA EXCHANGE SERVICES FOR THE STATE ATTORNEY AND ST. LUCIE COUNTY SHERIFF THIS INTERLOCAL AGREEMENT is made this day of 2005, by and between the ST LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and the STATE ATTORNEY FOR THE NINETEENTH JUDICIAL CIRCUIT (the "State Attorney"), the ST LUCIE COUNTY SHERIFF (the"Sheriff") and the CLERK OF THE CIRCUIT COURT FOR ST LUCIE COUNTY ( the "CLERK" ). Whereas, on September 29, 2005 the Public Safety Coordinating Council agreed and recommended along with the Criminal Justice Information Systems (CJIS) Committee, that the St. Lucie County Criminal Justice Data Exchange Project be implemented. The Data Exchange Project will provide point to point data communications lines from the Sheriffs Department to the State Attorney and Clerk of Court Offices. The data communications lines will be more efficient in the transmission of data, and will remove barriers to information flow which causes a delay in case processing and consumes resources. Whereas, the County will assume responsibility for all payments, including installation and monthly recurring charges, for the vendor agreement entered into by the State Attorney on behalf of the County for the dedicated lines for the data sharing project between the Sheriff, Clerk and State Attorney for the term of the contract, and for the one time fee of Data Sharing Software for the jail management system. NOW, THEREFORE, in consideration of their mutual covenants and promises, the parties agree as follows: 1. SERVICES. The Sheriff, State Attorney, and the Clerk, wi II develop a network that wi II transfer inmate/defendant data from the Sheriffs Booking/Jail Management System, to the State Attorney's Data Base and the Clerk's Data Base automatically being relayed to the next user, and eliminate the lag time of paper flow from each agency. 2. BILLING: RATES: PAYMENT. A. The County shall provide funds necessary to process payments as set out in Subsection B below, including installation, software, maintenance and monthly charges, that are received from the State Attorney and the Sheriff. B. Rates for services are as follows: $49,000.00 for one time installation of data communication lines and data boxes. Up to $8,000.00, for the Data Sharing Software for the jail management system. Re-occurring yearly maintenance fees of $4,032.00, and monthly re-occurring fiber line fee of $2,460.00. As these fees are amended in future periods, the County agrees to pay any reasonable line fee cost increase. C. Payment by the County will be made in accordance with the policies of the St. Lucie County Finance Department and with the approval from the St. Lucie County Budget and Management Office. All invoices will be received by the Criminal Justice Coordinator, for approval, recording and processing. 3. TERM. The term of this Agreement shall begin on November 22, 2005, and continue until terminated by any party upon no less than sixty (60) days written notice to the other parties. 4. NOTICE. All notices or other communications hereunder shall be in writing and shall be deemed duly given if delivered in person or sent by certified mail return receipt requested and addressed as follows: If to County: With a copy to: St. Lucie County Administrator 2300 Virginia Avenue Third Floor, Administration Annex Fort Pierce, Florida 34982 St. Lucie County Attorney 2300 Virginia Avenue Third Floor, Administration Fort Pierce, Florida 34982 St. Lucie County Criminal Justice Coordinator 2300 Virginia Avenue Third Floor, Administration Annex Fort Pierce, Florida 34982 If to State Attorney: State Attorney 411 South Second Street Fort Pierce, Florida 33454 If to Sheriff St. Lucie County Sheriff 4700 W. Midway Road Fort Pierce, FI 34981 If to Clerk Clerk of the Circuit Court P.O. Box 700 Fort Pierce, FI 34954 5. ENTIRE AGREEMENT: AMENDMENT: RECORDING. This agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior verbal or written agreements between the parties with respect hereto. This Agreement may only be amended by written document, properly authorized, executed and delivered by both parties hereto. This Agreement shall be recorded wit the Clerk, prior to its effectiveness. IN WITNESS WHEREOF, the parties hereto have caused the execution of hereof by their duly authorized officials on the dates stated below. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney ST. LUCIE COUNTY SHERIFF By: Sheriff ST A TE ATTORNEY OF THE NINETEENTH JUDICIAL CIRCUIT By: State Attorney CLERK FOR ST. LUCIE COUNTY CIRCUIT COURT By: Clerk ., REVISED AGENDA REQUEST ITEM NO. C2E DATE: November 22 ,2005 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Mark Godwin SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Implementation of the St. Lucie County Criminal Justice Data Exchange Project BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMEND A TION: Implementation of the St. Lucie County Criminal Justice Data Exchange Project- Consider staff recommendation to accept the recommendation of the Criminal Justice Information System (CJIS) Committee and the Public Safety Coordinating Council, and authorize: (1) the purchase of data communications lines and data communication boxes for $49,800.00 and (2) the one time purchase of Data Sharing Software for the jail management system, with the vendor price not being over $8,000.00 (3) the re-occurring yearly fees $4,032.00, (4) the re-occurring monthly data communication line fees of $2,480.00 per month. Staff also recommends that the Board approve the data exchange Interlocal Agreement with the State Attorney, Sheriff and the Clerk. COMMISSION ACTION: CONCURRENCE: [ ] APPROVED [] DENIED [ ] OTHER: #001-9910-599325-800 (General Fund Settlement Reserve) Douglas Anderson County Administrator Review and Approvals County Attomey: Management & Budget Purchasing: Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eft. 5/96 ; INTER-OFFICE MEMORANDUM ST. LUCIE COUN1Y, FLORIÞA TO: Board of County Commissioners FROM: Mark Godwin, Criminal Justice Coordinator C.A. NO.: 05-1636 ÞATE: November 22, 2005 SUBJECT: Implementation of the St. Lucie County Criminal Justice l>ata Exchange Project ~A.~~4AAAAAAAAAA.AAAAAAA.AAAAAA~~~~AAAAA444AAAA~~AAAA.A.AAAAAAAAA**AAAAAA.~4A4 BACKGROUND: On September 29, 2005, the Public Safety Coordinating Council agreed and recommended along with the Criminal Justice Information Systems (CJIS) Committee, that the St. Lucie County Criminal Justice Data Exchange Project be implemented. The Data Exchange Project will provide point to point fiber optic lines from the Sheriff's Department to the State Attorney and Clerk's Offices. These fiber optic lines will be more efficient in the transmission of data, and will remove barriers to information flow which causes a delay in case processing and consumes resources. Furthermore, this data exchange will eliminate the lag time of paper flow from each agency, and will automatically be relayed to the next user. The State Attorney can review cases earlier and screen out weaker cases faster. This new data exchange will also eliminate the wasteful process of printing out data and sending out a paper file to other agencies, or downloading a text file and manually importing it into a database. This improved information flow will result in improved case disposition times, and reduce the average length of stay of incarcerated defendants. Recommendation I Conclusion: Implementation of the St. Lucie County Criminal Justice Data Exchange Project- Consider staff recommendation to accept the recommendation of the Criminal Justice Information System (CJIS) Committee and the Public Safety Coordinating Council, and authorize: (1) the purchase of data communications lines and data communication boxes for $49,800.00 and (2) the one time purchase of Data Sharing Software for the jail management system, with the vendor price not being over $8,000.00 (3) the re-occurring yearly fees $4,032.00, (4) the re-occurring monthly data communication line fees of $2,480.00 per month. Staff also recommends that the Board approve the data exchange Interlocal Agreement with the State Attorney, Sheriff and the Clerk. These costs would be allocated from budgeted funds in Account Number 0019910599325-800. Staff also recommends that the Board approve the attached Inter local Agreement with the Sheriff, State Attorney, Clerk, and authorize the Chairman to sigh the Agreement. Inter/oca/ Agreement FOR PROVISION OF DATA EXCHANGE SERVICES FOR THE STATE ATTORNEY AND ST. LUCIE COUNTY SHERIFF THIS INTERLOCAL AGREEMENT is made this day of 2005, by and between the ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and the STATE ATTORNEY FOR THE NINETEENTH JUDICIAL CIRCUIT (the "State Attorney"), the ST. LUCIE COUNTY SHERIFF (the"Sheriff") and the CLERK OF THE CIRCUIT COURT FOR ST. LUCIE COUNTY ( the "CLERK" ). Whereas, on September 29, 2005 the Public Safety Coordinating Council agreed and recommended along with the Criminal Justice Information Systems (CJIS) Committee, that the St. Lucie County Criminal Justice Data Exchange Project be implemented. The Data Exchange Project will provide point to point data communications lines from the Sheriff's Department to the State Attorney and Clerk of Court Offices. The data communications lines will be more efficient in the transmission of data, and will remove barriers to information flow which causes a delay in case processing and consumes resources. Whereas, the County will assume responsibility for all payments, including installation and monthly recurring charges, for the vendor agreement entered into by the State Attorney on behalf of the County for the dedicated lines for the data sharing project between the Sheriff, Clerk and State Attorney for the term of the contract, and for the one time fee of Data Sharing Software for the jail management system. NOW, THEREFORE, in consideration of their mutual covenants and promises, the parties agree as follows: 1. SERVICES. The Sheriff, State Attorney, and the Clerk, will develop a network that will transfer inmate/defendant data from the Sheriff's Booking/Jail Management System, to the State Attorney's Data Base and the Clerk's Data Base automatically being relayed to the next user, and eliminate the lag time of paper flow from each agency. 2. BILLING: RATES: PAYMENT. A. The County shall provide funds necessary to process payments as set out in Subsection B below, including installation, software, maintenance and monthly charges, that are received from the State Attorney and the Sheriff. B. Rates for services are as follows: $49,000.00 for one time installation of data communication lines and data boxes. Up to $8,000.00, for the Data Sharing Software for the jail management system. Re-occurring yearly maintenance fees of $4,032.00, and monthly re-occurring fiber line fee of $2,480.00. As these fees are amended in future periods, the County agrees to pay any reasonable line fee cost increase. C. Payment by the County will be made in accordance with the policies of the St. Lucie County Finance Department and with the approval from the St. Lucie County Budget and Management Office. All invoices will be received by the Criminal Justice Coordinator, for approval, recording and processing. 3. TERM. The term of this Agreement shall begin on November 22, 2005, and continue until terminated by any party upon no less than sixty (60) days written notice to the other parties. 4. NOTICE. All notices or other communications hereunder shall be in writing and shall be deemed duly given if delivered in person or sent by certified mail return receipt requested and addressed as follows: If to County: With a copy to: St. Lucie County Administrator 2300 Virginia Avenue Third Floor, Administration Annex Fort Pierce, Florida 34982 St. Lucie County Attorney 2300 Virginia Avenue Third Floor, Administration Fort Pierce, Florida 34982 St. Lucie County Criminal Justice Coordinator 2300 Virginia Avenue Third Floor, Administration Annex Fort Pierce, Florida 34982 If to State Attorney: State Attorney 411 South Second Street Fort Pierce, Florida 33454 If to Sheriff St. Lucie County Sheriff 4700 W. Midway Road Fort Pierce, FI 34981 If to Clerk Clerk of the Circuit Court P.O. Box 700 Fort Pierce, FI 34954 5. ENTIRE AGREEMENT: AMENDMENT: RECORDING. This agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior verbal or written agreements between the parties with respect hereto. This Agreement may only be amended by written document, properly authorized, executed and delivered by both parties hereto. This Agreement shall be recorded wit the Clerk, prior to its effectiveness. IN WITNESS WHEREOF, the parties hereto have caused the execution of hereof by their duly authorized officials on the dates stated below. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney ST. LUCIE COUNTY SHERIFF By: Sheriff STATE ATTORNEY OF THE NINETEENTH JUDICIAL CIRCUIT By: State Attorney CLERK FOR ST. LUCIE COUNTY CIRCUIT COURT By: Clerk /" '5 ( "I , REVISED AGENDA REQUEST ITEM NO. C2E DATE: November 22 ,2005 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Mark Godwin SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Implementation of the St. Lucie County Criminal Justice Data Exchange Project BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMEND A TION: Implementation of the St. Lucie County Criminal Justice Data Exchange Project- Consider staff recommendation to accept the recommendation of the Criminal Justice Information System (CJIS) Committee and the Public Safety Coordinating Council, and authorize: (1) the purchase of data communications lines and data communication boxes for $49,800.00 and (2) the one time purchase of Data Sharing Software for the jail management system, with the vendor price not being over $8,000.00 (3) the re-occurring yearly fees $4,032.00, (4) the re-occurring monthly data communication line fees of $2,480.00 per month. Staff also recommends that the Board approve the data exchange Interlocal Agreement with the State Attorney, Sheriff and the Clerk. COMMISSION ACTION: CONCURRENCE: [ ] APPROVED [] DENIED [ ] OTHER: #001-9910-599325-800 (General Fund Settlement Reserve) Douglas Anderson County Administrator Review and Approvals County Attomey: Management & Budget Purchasing: Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eft. 5/96 INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Mark Godwin, Criminal Justice Coordinator C.A. NO.: 05-1636 DATE: November 22, 2005 SUBJECT: Implementation of the St. Lucie County Criminal Justice Data Exchange Project AAA~AAAAAAA.A....AAAAAAAAAAAAAAAA..AAAAAAAAAA....AAAA...A.AA..AAAAAAA.....AAAA BACKGROUND: On September 29, 2005, the Public Safety Coordinating Council agreed and recommended along with the Criminal Justice Information Systems (CJIS) Committee, that the St. Lucie County Criminal Justice Data Exchange Project be implemented. The Data Exchange Project will provide point to point fiber optic lines from the Sheriff's Department to the State Attorney and Clerk's Offices. These fiber optic lines will be more efficient in the transmission of data, and will remove barriers to information flow which causes a delay in case processing and consumes resources. Furthermore, this data exchange will eliminate the lag time of paper flow from each agency, and will automatically be relayed to the next user. The State Attorney can review cases earlier and screen out weaker cases faster. This new data exchange will also eliminate the wasteful process of printing out data and sending out a paper file to other agencies, or downloading a text file and manually importing it into a database. This improved information flow will result in improved case disposition times, and reduce the average length of stay of incarcerated defendants. Recommendation I Conclusion: Implementation of the St. Lucie County Criminal Justice Data Exchange Project- Consider staff recommendation to accept the recommendation of the Criminal Justice Information System (CJIS) Committee and the Public Safety Coordinating Council, and authorize: (1) the purchase of data communications lines and data communication boxes for $49,800.00 and (2) the one time purchase of Data Sharing Software for the jail management system, with the vendor price not being over $8,000.00 (3) the re-occurring yearly fees $4,032.00, (4) the re-occurring monthly data communication line fees of $2,480.00 per month. Staff also recommends that the Board approve the data exchange Interlocal Agreement with the State Attorney, Sheriff and the Clerk. These costs would be allocated from budgeted funds in Account Number 0019910599325-800. Staff also recommends that the Board approve the attached I nter local Agreement with the Sheriff, State Attorney, Clerk, and authorize the Chairman to sigh the Agreement. Interlocal Agreement FOR PROVISION OF DATA EXCHANGE SERVICES FOR THE STATE ATTORNEY AND ST. LUCIE COUNTY SHERIFF THIS INTERLOCAL AGREEMENT is made this day of 2005, by and between the ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and the STATE ATTORNEY FOR THE NINETEENTH JUDICIAL CIRCUIT (the "State Attorney"), the ST. LUCIE COUNTY SHERIFF (the"Sheriff") and the CLERK OF THE CIRCUIT COURT FOR ST. LUCIE COUNTY ( the "CLERK" ). Whereas, on September 29, 2005 the Public Safety Coordinating Council agreed and recommended along with the Criminal Justice Information Systems (CJIS) Committee, that the St. Lucie County Criminal Justice Data Exchange Project be implemented. The Data Exchange Project will provide point to point data communications lines from the Sheriff's Department to the State Attorney and Clerk of Court Offices. The data communications lines will be more efficient in the transmission of data, and will remove barriers to information flow which causes a delay in case processing and consumes resources. Whereas, the County will assume responsibility for all payments, including installation and monthly recurring charges, for the vendor agreement entered into by the State Attorney on behalf of the County for the dedicated lines for the data sharing project between the Sheriff, Clerk and State Attorney for the term of the contract, and for the one time fee of Data Sharing Software for the jail management system. NOW, THEREFORE, in consideration of their mutual covenants and promises, the parties agree as follows: 1. SERVICES. The Sheriff, State Attorney, and the Clerk, will develop a network that will transfer inmate/defendant data from the Sheriff's Booking/Jail Management System, to the State Attorney's Data Base and the Clerk's Data Base automatically being relayed to the next user, and eliminate the lag time of paper flow from each agency. 2. BILLING: RATES: PAYMENT. A. The County shall provide funds necessary to process payments as set out in Subsection B below, including installation, software, maintenance and monthly charges, that are received from the State Attorney and the Sheriff. B. Rates for services are as follows: $49,000.00 for one time installation of data communication lines and data boxes. Up to $8,000.00, for the Data Sharing Software for the jail management system. Re-occurring yearly maintenance fees of $4,032.00, and monthly re-occurring fiber line fee of $2,480.00. As these fees are amended in future periods, the County agrees to pay any reasonable line fee cost increase. C. Payment by the County will be made in accordance with the policies of the St. Lucie County Finance Department and with the approval from the St. Lucie County Budget and Management Office. All invoices will be received by the Criminal Justice Coordinator, for approval, recording and processing. 3. TERM. The term of this Agreement shall begin on November 22, 2005, and continue until terminated by any party upon no less than sixty (60) days written notice to the other parties. 4. NOTICE. All notices or other communications hereunder shall be in writing and shall be deemed duly given if delivered in person or sent by certified mail return receipt requested and addressed as follows: If to County: With a copy to: St. Lucie County Administrator 2300 Virginia Avenue Third Floor, Administration Annex Fort Pierce, Florida 34982 St. Lucie County Attorney 2300 Virginia Avenue Third Floor, Administration Fort Pierce, Florida 34982 St. Lucie County Criminal Justice Coordinator 2300 Virginia Avenue Third Floor, Administration Annex Fort Pierce, Florida 34982 If to State Attorney: State Attorney 411 South Second Street Fort Pierce, Florida 33454 If to Sheriff St. Lucie County Sheriff 4700 W. Midway Road Fort Pierce, FI 34981 If to Clerk Clerk of the Circuit Court P.O. Box 700 Fort Pierce, FI 34954 5. ENTIRE AGREEMENT: AMENDMENT: RECORDING. This agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior verbal or written agreements between the parties with respect hereto. This Agreement may only be amended by written document, properly authorized, executed and delivered by both parties hereto. This Agreement shall be recorded wit the Clerk, prior to its effectiveness. IN WITNESS WHEREOF, the parties hereto have caused the execution of hereof by their duly authorized officials on the dates stated below. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney ST. LUCIE COUNTY SHERIFF By: Sheriff STATE ATTORNEY OF THE NINETEENTH JUDICIAL CIRCUIT By: State Attorney CLERK FOR ST. LUCIE COUNTY CIRCUIT COURT By: Clerk