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HomeMy WebLinkAbout2006 '" ~cie County ~~Cial~tPr/'~ium ---'Prõgres"SMeeting w/Civil Engineers September 20, 2006 The meeting commenced at 4:10 p.m. in the County's 3rd Floor Conference Room. þ(J ./bV In Attendance: Johnnie Lohrumm and Guillermo Cabrera of Schenkel & Shultz 1J Dennis Murphy and David Phillips of Culpepper-Terpening } Þ Len Rice and James McTavish ofTLC Engineering Commissioner Chris Craft Douglas M. Anderson, Ray Wazny, and Faye Outlaw, SLC Administration Debra Brisson and Don McLam, County Staff There was a discussion about the proposed re-routing of 23rd Street, and Mr. Murphy confirmed that it would impact the Chamber of Commerce building and Rotary Park. Mr. Anderson reported that he sent a letter to Dennis Beach, Ft. Pierce City Manager, to request that the County be allowed to permit this project instead of the City. Mr. Murphy said if we had to go through the City, we might be able to get it through fast. He said the biggest concern is figuring out what to do about the drainage so there is no problem with SFWMD. Mr. Anderson asked about the timeline, reminding everyone that the building needs to be completed by May 2008. There was a discussion of the timeline. Construction was estimated to begin by March 2007, and it is estimated that the building will take 1 year to construct. There was further discussion that 4 months are needed for SFWMD. Mr. Lohrumm said he wants to be in and out of the building department in 30 days. We will be ready to advertise for bid on 12/1/06 and the bids should be opened by January 15th. Permitting needs to be completed before that happens. Mr. Lohrumm said Schenkel & Shultz would start the process, as promised, by October 1,2006. Don McLam is the Project Manager. There was a discussion about a retention area and Mr. McLam cautioned that we have to consider the requirements of a FRDAP grant that applies to the Lawnwood Complex when making any changes. Mr. Murphy and Mr. McLam will get together and go over the specifics. Mr. Wazny asked who is doing the SFWMD plans and Mr. Murphy said they are plan to walk it through. Mr. Wazny would like to meet on October 3rd to review the plans that are being submitted to SFWMD. Mr. Anderson will let Mike Minton know that it's coming to SFWMD the first week in October. Mr. Lohrumm said he would like to go over initial phasing with whoever we are doing the permitting with. Mr. Cabrera said they plan to go with a set of plans, get the building inspector's input to make sure we give them what they want. Mr. Lohrumm said it is key to know which department is going to take charge of the drawings and be responsible so when we get a permit, we know the right department looked at them, and S&S can move forward. He said he had some initial meetings with the County so they are familiar with the job. Mr. Anderson placed a call to Mr. Beach to ascertain whether or not the County will be able to do the permitting on the project. Mr. Beach said to plan on giving it to the City right away and he will make sure it is handled expeditiously because of our time constraints, that he will let us know for sure within a week. Mr. Anderson will work with Mayor Benton to assist u~~well. .-- , ~ .' OCT - 3 200R ~~\!;~':':'/'F-, ·4'h"j;c"'c" ,.~:,.iI< Mr. Wazny said that when the plans are available he will set up a meeting with John Alcorn, a building official with the City, along with the architects, and emphasize how important this project is and how this has to be expedited, on October 2nd. Mr. Cabrera said he would like to go ahead and meet now with the 75% drawings to get their input, and then be ready to go on the 100% drawings. There was additional discussion on the merits of a preliminary meeting. Mr. Cabrera said it is important to know if we are going in the right direction so any necessary changes could be put into the 100% drawings. Mr. Wazny will arrange a meeting for Friday. Mr. Phillips asked about the DOT driveway connection and stated he believed it could be classified as a safety upgrade that he would meet with John Spivey. Mr. Murphy confirmed and asked that a meeting be set up. Mr. McLam asked if the Fire Department had seen the plans and Mr. Lohrumm replied that they saw the initial plans, attended some meetings, and had input throughout the process. They will be given the plans at the same time they are submitted to the City. Mr. McLam said that the only component missing from a permitting standpoint is FPUA for electric, water, and natural gas. Mr. Murphy said it's all there but we just have to make sure it's in the right spot. Mr. Anderson asked for a copy of the site plan. ~r. Murphy said he needs a few more days to get that to him. Mr. Anderson also asked for a list of the green features of the project. Mr. Lohrumm said there is a spreadsheet coming with a list of everything, showing cost savings. This will be a green building but there is no time to apply for LEED certification. Mr. Lohrumm went over the latest changes, noting that the building is just over 60,000 sf. · The site plan changes include pushing the building 50' from Virginia Avenue. · The generator has been moved to the walled chiller yard that contains 2 chillers and above-ground diesel storage. · The service drive runs the length of the building for access to the chiller yard, and for EMS and waste management vehicles. There was a discussion of parking spaces and Mr. Lohrumm said the plans show 83 paved spaces. The rest of the required 300 spots will come from the front of the stadium, paving to be completed in Phase II. Mr. Lohrumm pointed out some elevation changes. The entire job will have 200 mph rated glass that does not require expensive electronic shuttering, and will allow natural light. The glass is also a security feature. There was a discussion of the exterior elevation and views of the building as it is situatt::d. Mr. Cabrera explained that there are architectural features to enhance the exterior. Mr. Lohrumm said the colors on the building would be the same as the new addition to the County Administration complex, without the brown. Mr. Anderson said that an agenda item for approval of the plans has to be brought to the BOCC asap. After discussion, Ms. Brisson said she would prepare the agenda to go before the BOCC on October 24t\ 2006. Mr. Anderson and Ms. Brisson asked that representatives of Schenkel & Shultz be there to do a Powerpoint presentation. Mr. Lohrumm went over the most recent changes to the interior plans. Areas were tagged to show P&R use and shelter mode. IT, P&R, and the Health Department will meet tomorrow and make decisions on main communication hubs, P A systems, antennas, etc. 2 ~r"'.':...··'.;~:~:..' ,,-..,.., ..,¡.",;-;..u"". '--'.~ "'-"".'_"I"':""'/·\'~""" Mr. Lohrumm said corian-type countertops would be added to the front restrooms instead of wall-mounted sinks. Mr. Wazny asked if elevations accommodate ADA and the answer was yes. Commissioner Craft arrived and Mr. Anderson asked that he be briefed. Commissioner Craft asked to see the gymnasium floor first. Mr. Lohrumm explained that the flooring will be Robbins pulastic rubber and he will need striping information for the 3 courts. Plans call for the courts to be divided by typical drop-down gym curtains. Mr. Lohrumm spoke about other changes: · The chiller yard was added. · The EMS vehicle space was reconfigured to reduce the cost of shuttering, and allowed for more storage space. · Mr. Lohrumm said the chiller yard is outside, surrounded by CMU walls on 3 sides, with access gates and a steel grate cover for exhaust. The generator in the chiller yard will provide power for 82 hours. There was a general discussion about storage needs and how it will be handled. Commissioner Craft asked about light efficiencies and was told that we would be provided with a list of green features. He said he would like the building to be as energy efficient as possible to extend the generator power over a longer period of time during shelter mode. A discussion followed. Mr. Anderson advised Commissioner Craft that we expect to bring the plans to the BOCC for approval on October 24th and that S&S will do a Powerpoint presentation. He added that he personally contacted Dennis Beach to determine if the County can do the permitting or if the City will do it. Commissioner Craft said he would follow up with some phone calls as well. Mr. Anderson also told Commissioner Craft that he is going to contact Mike Minton on SFWMD. Mr. McLam asked about an ADA access doors to the lobby. Mr. Lohrumm said the doors would be a swing type, step-on sensor door. Commissioner Craft was briefed on the 200 mph glass. Mr. Lohrumm also pointed out the proposed location of the skateboard park and the special access to the shelter's restroom facility. The restrooms that can be accessed from the skateboard park will have durable stainless-steel fixtures. Commissioner Craft asked for solar hot water heaters or multiple heaters that can be shut off when not needed. Mr. Cabrera said he would check to see if solar heaters meet hurricane ratings. Ms. Brisson suggested on-demand type gas hot water heaters. Mr. Lohrumm said the design allows restroom access to be based on user capacities. There was a discussion about the size of the main gymnasium floor. It is 22,774 sf with the bleachers rolled up. Mr. Lohrumm went over the kitchen plans. It is designed to provide cold or hot meals. He pointed out the features of the kitchen and how it will serve the needs of P&R use and shelter mode use. Mr. Cabrera said their kitchen consultant is an architect and a chef. Mr. Christopher asked about a place to put a refrigerator to store medications and it was determined that it could be placed in the triage area or the morgue. Mr. Christopher will make a decision and let Mr. Lohrumm know. 3 Mr. Lohrumm said he was going to put an alternate in the bid to have operable partitions in the first 6 multi-purpose rooms to open them up, as Mr. Anderson requested. It was decided that multi-purpose room 7 would have a permanent wall because it will be used for P&R storage. Two of the rooms will have sinks for recreational activities. There was a discussion about the flexibility of the events that can be accommodated in the main gymnasium area and multi- purpose areas. Mr. Lohrumm confirmed that the IT issues needed to be taken care of tomorrow and Ms. Brisson said she would set up a meeting asap. Mr. Lohrumm said he has a CD of the many different things that can be done to the concrete. With stained concrete you can get a terrazzo or a marble look with a wide range of colors. It is easy to maintain, durable, and it is green. Ms. Brisson asked how it is transitioned to the wall and she was told there is a typical vinyl baseboard. Mr. Lohrumm said there would be sheet vinyl in the multi-purpose rooms. He will provide some alternatives for Ms. Brisson to look at as well. The lobby will be the stained concrete and Mr. McLam asked to have the County seal, in color, etched into the floor. The restrooms will have elastic flooring and ceramic tile walls. The mechanical areas will have painted concrete floors. Mr. Lohrumm said the upstairs offices will be carpet and sheet vinyl and the upstairs restroom will have the same finishes as downstairs. The stairs will be basic concrete with treads, and stained concrete on the landings. Mr. Cabrera suggested rubber on the stairs. There will be a handrail along the gallery. Interior colors will be selected at a later date with Beth, their interior designer. Mr. Lohrumm said they are not providing furniture but will assist us on office layouts to provide outlets, etc. Ms. Brisson asked if Mr. Lohrumm had a preference on the stained concrete. She will review the CD and then compare ideas. The meeting adjourned at 5:30 p.m. ~tð:~ W~ara Heck 4