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HomeMy WebLinkAboutOctober 11, 2011 Signed Agenda Packager 1 ITEM NO. III DATE: 10/11/11 AGENDA REQUEST REGULAR (X ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Debra Brisson SUBMITTED BY: Parks, Recreation & Facilities .Director SUBJECT: Judicial Complex Improvements BACKGROUND: See attached memorandum. FUNDS AVAILABLE: See attached memorandum and Budget Amendment No. 12-002. PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the follo~Ning, as outlined in this agenda memorandum: 1) Court Administration's request to relocate the Juvenile Court Division to the Judicial Complex; 2) Funding alt improvements, furniture, fixtures and equipment, including the Judicial Complex Security Master Plan from Fund 170 - Court Administration Reserves; 3) Budget Amendment No. 12-002, Capital Project Summary No. 12-026 & 12-027 and Equipment Request No 12-054 & 12-055; and 4) Authorization for the Chairman and/or County Administrator to execute contacts, change orders and/or purchase orders as approved by :the County Attorney. COMMISSION ACTION: (~ APPROVED ( ) DENIED ( ) OTHER Approved 5.0 County Attorney (X ) CONCURRENCE: ~_~~ ~--- Faye W. Outlaw, MPA County Administrator Coordination/Signatures . Daniel McIntyre Originating Dept. (X ) Debra R. Brisson OMB Budget Analyst (x) ,/Z~Q Marie Gouin Robert O'Sullivan Purchasing ( ) ,~ J + ITEM NO. IV DATE: 10/11/20'11 .. - jy ~ ~~' ~~ ~~~ ~ ~~.~ . ~ `~ AGENDA REQUEST ) ~ REGULAR 4 ~ PUBLIC HEARING LEG. ( ) QUASI-JD CONSENT (~C ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Glenn Henderson " SUBMITTED BY: Office of Management & Budget/Grants Senior Grants Writer SUBJECT: Florida Department of Agriculture and Consumer Services -- Contract Amendment . BACKGROUND: See atfached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION:. N/A RECOMMENDATION: Board authorization to submit Grant Contract Amendment #1 to the Florida Department of Agriculture and Consumer Services for Grant #17483 (formerly ARS056) and Board authorization to have the Chairman sign the required documents, as approved by the County Attorney. COMMISSION ACTION: (~} APPROVED ( ) DENIED ( ) OTHER Approved 5.0 CONCURRENCE:.. _!~ Faye W. Outlaw,. MPA County AdmiriiStrator Coordination/Signatures County Attorney. (X) OMB Director (X ) Daniel S, McIntyre. Ma ie uin ~.__ .. ~. .......6.1.._...3.r. ... fem. ~, ~ _ ~ C k ~'~ ~ ~ ~.~~~ p0..<.1~uMC.`:: ~L iilu~awua~laii iL[iiiiL8lr~~uii~ai~tiiiiiii iinu uii~tiuliiiiitf,inliiu Stilliiiliilliiii1i1~1iiiluiSUiiliillillltiiiiluilutii:iiiiiulhunisLuiuukiuiitliiiuiliiiuiisAU:uci i ou:allii~ October 11, 2011 9:00 A.M. SPECIAL MEETING BOARD OF COUNTY COMMISSIONERS AGENDA WELCOME ALL MEETINGS ARE TELEVISED. ALL MEETINGS PROVIDED WITH WIRELESS INTERNET ACCESS FOR PUBLIC CONVENIENCE. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. PLEASE MUTE THE VOLUME ON ALL LAPTOPS AND PDAS WHILE IN USE IN THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES -Attached is the agenda, which will determine the order of business conducted at today's Board meeting. CONSENT AGENDA -These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA -Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually, usually in the order listed on the agenda. PUBLIC HEARINGS -These items may be heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible, or on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M, or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed r~for to .the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION -Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON-AGENDA ITEMS -These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT -Time is allotted at the beginning of each meeting for general public comment. Please limit comments to five minutes. DECORUM -Please be respectful of others' opinions. MEETINGS -All Board meetings are open to the public and are held on the first and third Tuesdays of each month; the first Tuesday at 6:00 P.M. and the third Tuesday at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disabi-ity requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772)462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. October 11, 2011 9:00 A.M. SPEC{AL MEETING BOARD OF COUNTY COMMISSIONERS www.cost-lucie.fl.us www.stlucieco.org ililil(liiii~tiiiiliiiiltit1i11i~I~ittiiititJlil~f 1i111illiilll~iilillltllillllii] fliifililfriliniiiiiiuiiiiii~i~klii f i siiuii~l9iuiiiciia~laPiiui,i~lii~1[d103i111it111tililiitl~liifiiiiil~ii8iliiiL ii i Chris Craft, Chairman District No. 5 Chris Dzadovsky, Vice Chairman District No.1 Tod Mowery District No. 2 Paula A. Lewis District No. 3 Frannie Hutchinson District No. 4 ~. _ ~,~ ~iiflifili t d{:iyiiti~~iuilliillYi~li1h~17~~~6iiifti~iiiiii71fi111iitiiiif~itiiiiffllilLti~lf i ~ t i i i! I ilili~i~li~Ntui~fdi~e i 3: i I i i i ~ i t i i i 3 ii7 t i i ii{~~rlitirl~iiii-lliiJ: i i i illi! i s 1 i f i iiiffii~~iiiiiluiti~ INVOCATION II. PLEDGE OF ALLEGIANCE REGULAR AGENDA III. PARKS, RECREATION & FACILITIES Judicial Complex Improvements Consider staff recommendation to approve the following, as outlined in this agenda memorandum: 1) Court Administration's request to relocate the Juvenile Court Division to the Judicial Complex; 2) Funding all improvements, furniture, fixtures and equipment, including the Judicial Complex Security Master Plan from Fund 170 -Court Administration Reserves; 3) Budget Amendment No. 12-002, Capital Project Summary No. 12-026 & 12-027 and Equipment Request No 12-054 & 12-055; and 4) Authorization for the Chairman and/or County Administrator to execute contacts, change orders and/or purchase orders as approved by the County Attorney. IV. OFFICE OF MANAGEMENT & BUDGET Grants Division: Florida Department of Agriculture and Consumer Services -Contract Amendment Consider staff recommendation to approve authorization to submit Grant Contract Amendment #1 to the Florida Department of Agriculture and Consumer Services for Grant #17483 (formerly ARS056) and Board authorization to have the Chairman sign the required documents, as approved by the County Attorney. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Risk & Benefits Manager at (772) 462-1404 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. ITEM NO. III DATE: 10/11/11 AGENDA REQUEST REGULAR (X ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Debra Brisson SUBMITTED BY: Parks, Recreation & Facilities Director SUBJECT: Judicial Complex Improvements BACKGROUND: See attached memorandum. FUNDS AVAILABLE: See attached memorandum and Budget Amendment No. 12-002. PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the following, as outlined in this agenda memorandum: 1) Court Administration's request to relocate the Juvenile Court Division to the Judicial Complex; 2) Funding all improvements, furniture, fixtures and equipment, including the Judicial Complex Security Master Plan from Fund 170 - Court Administration Reserves; . 3) Budget Amendment No. 12-002, Capital Project Summary No. 12-026 ~ 12-027 and Equipment Request No 12-054 & 12-055; and 4) Authorization for the Chairman and/or County Administrator to execute contacts, change orders and/or purchase orders as approved by the. County Attorney. COMMISSION ACTION: ( ) APPROVED ( ) OTHER ( ) DENIED CONCURRENCE: Faye W. Outlaw, MPA County Administrator County Attorney (X ) CoordinationlSignatures . Daniel McIntyre Originating Dept. (X ) Debra R. Brisson OMB Budget Analyst (x) ,~~ Marie Gouin Robert O'Sullivan Purchasing ( ) Parks, Recreation and Facilities MEMORANDUM TO: Board of County Commissioners (BOCC) THROUGH: Faye W. Outlaw, MPA, Co ty Administrator FROM:. Debra Brisson, Director DATE: October 11, 2011 SUBJECT: Judicial Complex Improvements ITEM NO. III Background: There are currently two major renovation projects occurring at the Judicial Complex in downtown Fort Pierce (see attached sketches): 1. 1st floor of the Courthouse Annex, now called Building A of the Judicial Complex. Improvements to Building A are funded through sales tax revenue in County Building Fund 315. Construction will be completed by January 31, 2012. A contract in the amount of $1,773,100 was awarded to Boran Craig Barber Engel Construction on January 12, 2010. 2. 3`d and 4th floors of the old Clerk of Court building, now called Building B of the Judicial Complex. The cost of the approved renovations to Building B will be paid by insurance and the balance reimbursed by FEMA if the project is substantially complete by December 31, 2011. A contract for $2,616,000 was awarded to Paul Jacquin & Sons on May 17, 2011. The original plan for Building B was to construct only basic offices, restrooms and courtrooms per the project worksheet that was submitted to FEMA years earlier. This would enable the County to meet the December 31St deadline to obtain the FEMA reimbursement. In addition, there was no funding to provide furnishings, fixtures and equipment for these two floors and final decisions regarding the use of these floors had not been made. Since that time, Court Administration has developed a proposal to relocate the Juvenile Court Division on 7th Street. In addition, the Clerk of Court programs which support this court (Child Support, Domestic Violence and Family Services) would be relocated from their current location in (new) Clerk of Courts Building, now known as Building C of the Judicial Complex. This proposal would allow the courts and programs to function as a Family Court system. To accomplish this, Court Administration has proposed the following: • Relocate Juvenile (Family) Court from 7th Street to Building A; • Relocate Civil and Criminal Courts from Building A to the 4th Floor of Building B; • Relocate the Clerk's sup~ort services for Juvenile (Family) Court from Building C of the Judicial Complex to the 3 floor of Building B; and • Fund the needed improvements, including furniture, fixtures and equipment totaling $1.4 million from Court Administration Reserve funds. Court Administration Reserve funds are derived from traffic infraction surcharge fees and filing fees. They can only be used for construction, operation and maintenance of court facilities and debt service payments related to the Judicial Complex as determined by the BOCC. After the FY'12 debt service payment, the balance in Fund 170 is $1,824,462. Fund 170 receives approximately $890,000 annually in revenue and the annual debt service payment is approximately $516,000. The Facilities Division has determined that these improvements can be accomplished without interfering with the December 31St substantial completion date required by FEMA for the 3`d and 4th floors of Building B. For the most part, the installation of the improvements will be done in tandem or parallel with the construction contract for Building B, 3`d and 4th floors. Although construction will be substantially complete by the required date, occupancy will occur sometime after this. Facilities staff will work vigorously to have the 3`d and 4th floors ready for occupancy by the end of January or early February. Costs for the improvements to the 3`d and 4th floors are listed below. These funds will also be used for repairs to Building B that are required after water intrusion was observed following the heavy rains this summer. Finally, these funds are also proposed to be used to implement Phases I -III of the Judicial Complex Security Master Plan. This plan was developed in response to recent breakdowns in the security system due to aging equipment as well as a need to expand and integrate the numerous new courtrooms and other facilities into the system and to meet current minimum security standards. This master plan will need to be implemented by Diebold as the sole source provider of the security system for the Judicial Complex. This will ensure that the new system will interface with the parts of the current system that will be retained. It will also ensure that the entire security system will be warranted and maintained by Diebold. The security system improvements will include, but are not limited to, upgrades to Central Command Operations, systems integration, a CCTV Matrix Switch to support 156 new cameras and additional CCTV DVRs with storage, integration and licenses. Additional gate controls, card readers and perimeter cameras for the Sally Port and surveillance improvements to the Judicial Complex including the Courthouse, detainee areas, elevator and Judges Offices and pathways will provide for an improved detention control modernizations in all of the Judicial Complex buildings. Because of the sophisticated technology involved in the security system, staff has requested a quote for an annual maintenance/replacement plan from Diebold for the new Judicial Complex Security System. Chief Judge Levin and Court Administration support funding of the annual maintenance/replacement contract for the Judicial Complex Security System from Fund 170 - Court Administration Reserves. Dowiatown;Judic~al C am _1ex Buildin s Estimated Cost Court Securit Master Plan, Phases I -III A, B & C $ 670,000 Furniture & File Stora e B $ 176,000 Securit Monitors, Card Readers & Hardware B & C $ 135,000 Weatherproofing Building B B $ 105,000 Courtroom Recordin E ui ment, Controls & Wirin A &B $ 101,500 Phones & Switches B $ 82,000 Roof and Stucco Re airs B $ 50,000 Data and Fiber B $ 35,000 Securit Fencin and Gates A $ 25,000 Permit, Architecture and En ineerin Fees A $ 25,000 Movin Ex enses A & B $ 10,000 GRAND TOTAL $1,414,500 In addition to the above costs, the Judges and Court Administration have requested additional improvements to the first floor of Building A that will be paid from Court Administration Reserve as well. The details of these improvements have not yet been finalized but should not exceed $60,000 and include the following: • Changes and additional improvements to Judges secure hallway. • Construction of inmate re-admission room in holding area. • Additional floor boxes to provide for "Juvenile Friendly" Courtrooms. Due to the time-sensitive nature of these renovations and the need to coordinate numerous aspects of this work with the current construction contract in an expeditious manner, staff is requesting that the BOCC authorize the Chairman and/or the County Administrator to approve and execute contracts, change orders and/or purchase orders related to this agenda item. This authorization would include the purchase and installation of the furniture, fixtures and equipment as well as Phases I-III of the Judicial Complex Security Master Plan and the additional improvements requested by the Judges and Court Administration for Building A. All costs will be paid from the Court Administration Reserve Funds. If the BOCC approves the proposed plan, the following renovations to the Judicial Complex will be completed. Renovations to 15t floor of Building A will cover 17,880 SF and include the following: • Construction of three courtrooms and three jury deliberation rooms; • Construction of two offices for judges and two offices for their judicial assistants; • Construction of three offices for Court Security and expansion of the Court Monitoring station; • Construction of two offices for Court Administration; • Installation of two new elevators, one for judges and one for prisoners; • New flooring and wall finishes in the public entrance; • Renovation and expansion of holding cells and the Sally Port; and • Renovation of two public restrooms Renovations to 3`d and 4~' floors of Building B will cover 20,784 SF and include the following: 3`d floor. • One office and 13 work stations for Juvenile/Child Support, Clerk of Court; • Four offices and 7 work stations for Domestic Violence, Clerk of Court; •, One office and 13 work stations for Family Services, Clerk of Court; • Two conference rooms; • Common area and two restrooms; and • Relocation of Drug Lab from Building A, including two offices and two restrooms. 4~' floor: • Two Courtrooms, including two holding areas and one bailiff's room; • Two offices for judges and two offices for their judicial assistants; • Two jury deliberation rooms; • Two consultation rooms; • One conference room; • One staff break room; • One prisoner elevator; and • Six restrooms, four private and two public. Summary of Previous Actions: December 17, 2002 - BOCC approval of Work Authorization with Edlund Dritenbas & Binkley Architects for long range planning, Phase's I through IV, for the Downtown Court Buildings. March 15, 2005 - BOCC approval of award of bid to Spades Contracting for selected interior demolition for Building B. December 4, 2007 - BOCC approval of Change Order to David Brooks Enterprises for Remodel Phase I of Building B (1St and 2"d floors) January 12, 2010 -Board approval of Award of Bid to Boran Craig Barber Engel Construction for the St. Lucie County Courthouse Annex 1St Floor Renovation project. May 17, 2011 -Board approval of Award of Bid to Paul Jacquin & Sons for Renovations of Floors 3 & 4 of Building B. Recommendation: Board approval of the following, as outlined in this agenda memorandum: 1) Court Administration's request to relocate the Juvenile Court Division to the Judicial Complex; 2) Funding all improvements, furniture, fixtures and equipment, including the Judicial Complex Security Master Plan from Fund 170 -Court Administration Reserves; 3) Budget Amendment No. 12-002, Capital Project Summary No. 12-026 & 12-027 and Equipment Request No 12-054 & 12-055; and 4) Authorization for the Chairman and/or County Administrator to execute contacts, change orders and/or purchase orders as approved by the County Attorney. ADMINISTRATIVE OFFICE OF THE COURTS Thomas A. Genung Trial CourtAdministrator October 6, 2011 Faye Outlaw County Administrator 2300 Virginia Avenue Fort Pierce, Florida 34982 Sent by E-mail NINETEENTH JUDICIAL CIRCUIT Re: Letter of support of Agenda Item to make funds available from fund 170 for issues identified on the attached spreadsheet Dear Ms. Outlaw: On behalf of Chief Judge Levin, both he and I would like to clearly express our strong support for the use of the monies in fund 170 to pay for the issues identified in the attached spreadsheet. These funds will allow the court and its partners to safely and as fully as reasonably possible utilize the courtrooms, office space and holding cells being completed in the Courthouse Addition and the Old Courthouse. We greatly appreciate the collaborative effort that has enabled the identification of the financial resources to fund these critical issues to make the utilization of this space by February 2012 a reality. Thank you for your leadership in addressing these challenges. Please contact Chief Judge Levin and/or me if there is anything that we can do to further support this effort. Sincerely, ~---- Thomas A. Genung Attachment cc: Steven Levin, Chief Judge 250 N.W. Country Club Drive, Suite 217 • Port St. Lucie, FL 34986 • (772) 807-4370 • FAX (772) 807-4377 __.. ~, ;~~~~ Dowrit~own J'~]~d,3cial Coni{~iex .~ Estimated .Cost Court Security Master Plan, Phases I -III $670,000 Furniture & File Storage $176,000 Security Monitors, Card Readers & Hardware $135,000 Weatherproofing Building B $105,000 Courtroom Recording Equipment, Controls & Wiring $101,500 Phones & Switches $82,000 Roof and Stucco Repairs $50,000 Data and Fiber $35,000 Security Fencing and Gates $25,000 Permit, Architecture and Engineering Fees $25,000 Moving Expenses $10,000 GRAND TOTAL $1,414,500 BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: Parks, Recreation 8~ Facilities PREPARED DATE: 10/6!2011 AGENDA DATE: 10/11/2011 ACCOUNT' N.IJ,MBE ~' :ACCOUNT NAME , Buildings Equipment < $1,000 Machinery & Equipment Maintenance Improvement Other Contractual Services Machinery & Equipment Infrastructure Infrastructure $176,000 $101,500 $155,000 $10,000 $670, 000 TO: 170-1930-562000-15010 1 70-1 930-551 200-1 501 0 170-1930-564000-15010 170-1930-546200-15010 170-1930-534000-15010 170-1930-564000-121600 170-1930-563000-121600 170-1930-563000-1531 FROM: $1,414,500 $1,414, 500 Total $1,414,500 N FOR BUDGET AMENDMENT: For court facilities as detailed in 10/11 /11 BOCC agenda THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: OMB APPROVAL: BUDGET AMENDMENT #: DOCUMENT # 8~ INPUT BY: $1,414, 500 $409.962 /~ 1 ~ ~- dC~ • ST. LUCIE COUNTY B.O.C.C. CAPITAL IMPROVEMENT PROGRAM CAPITAL PROJECT SUMMARY Land 0 0 Buildings 252,000 2$2;000 252,000 Imp O/T Bldgs: 0 0 TOTAL: 0 252,000 252;000 0 0 0 0 252,000 ~' ~ E}'11-~12 FY11-12 `FY12-13 ~TS'i31~4 "T`Y1415 F,Y15-16 ~ ~ S-YEAR %` ~FU~A' )I?Y( tiOhR(I 5 ~C.AMI)[1N'IS NEIY', BUDGET PLAN ` PL;1N PLA1V ~, 'PLAN. TOTAL Fund 170 252,000 252,000 252,000 ;0 0 0 ?o. TOTAI;: 252;000 252;000 0 0 0 0 `- 252,000 OPERATING IMPACT (Includes add'1,personne] needs as well as any other FY 1]-l2 FY 12-13 FY 13-14° FY i4-i5;' FY i5-16 ' S=YEAR ;operating needs.) BUDGET BUDGET BUDGET, BUDGET BUDGET TOTAL Number of Ne«~ Positions Needed 0 0 0 0 0 0 Estimated Operating Impact 0 0 0 0 0 0 REMARKS: CAPITAL IMP,REQ # : CIP12-026 ACCOUNT #: 170 1930 - 562000 - 15010 ST. LUCIE COUNTY B.O.C.C. CAPITAL IMPROVEMENT PROGRAM CAPITAL PROJECT SUMMARY RQJECT DESCRIPTION: %.JTj STIkTGAT70N: This will. be for construction of a wall/fence and secured gate for the eastern side of the sally port drive and entry as requested to `~,; provide a secure area"and area of refuge adjacent to a code mandated fire exit door located in Courtroom 1A that exits directly to the exterior. _1 ~, ~ _ :-y.: '('.~RRYO'VER FY11-12 ` FY 11 12 ~" FY 12-13 !'Y 13-14 FYlA=15 ` lY15-16 5-YEAR TDNDINC l~~ES° ._ !ROIL] ly".1~ Nr~~'~ BUDGET :'; _ ~r ;A~ PI~.aN I'1~:1N YLr~N., •" "rOT.nL T ru, d ~ 0 `0 Buildings 25,000 :.25,000 ?5,000 ~ "Imp O/T Bldgs " ', ~ ~"~ A 0 c TOTAL: `D 25,000 '.25,000 0" 0, -: 0 '< • i 0 I 25,00,0 ..... > FYl l -1.. FY'rl l-1'~' ~ I~ ti' 12-13 ~ 'FY 1 ~ ~~-I ~1 FYl ~ 4-15' ... `_ x'Y15-16 , 3 5-YEAR ?iJNDING SOl~RCl.S ~C ~A1OC'N Pti ', : _: Nl:~1' 13UD(:N."h ~ PLraN PLt1N ~ PL.~1~1 PJ,.~~ I'OTAL~;° Fund 170 25,000 25,000 _25,000 -- - ~ ~: d 0 A `TOTAL: 25;000 25,000 0.: 0 0 D - 25,000 ,.. _ _ - OPl;It ~ I ING 111!'.-ACT _ _ _. (1"iichnle~ add? personnel needs as well as au~~ other FY,~I1=12 1~Y ]2-13 l~l' I3-]~} !7~"T4=15~~~ 1'Y 13=16,; 5-1'GAR .,_.•-; oper•~tilibliecds.) ., .. ~13UI? MIDGET. - . 13UD(~EI (;)/T~ IiOD~ET , - BDDGET ;:; ~TOT~1i-. `- Number of New Positions Needed 0 0 0 0 0 0' "Estimated Operating Impact 0 0 0 0 0 0 EMARKS: AL IMP REQ'# : CIP ] 2-027 ARIT 'ACCOUNT #: 170 1930 - 563000 121600 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2011-12 DEPARTMENT: PARKS, RECREATION & FACILITIES RECOMMENDED: YES NO REVISED DIVISION: FACILITIES APPROVED: YES NO REVISED EQUIPMENT: SECURITY SYSTEM ADDITIONAL COST BUDGET AMOUNT: $670,000 X NEW REPLACEMENT YES X NO JUSTIFICATION: The security system will be an overall improvement and modernization of security related equipment including new, additional cameras for the interior and exterior, replacing older cameras, CCTV management, monitoring and surveillance video/event management, access and detention control modernizations in all of the Judicial Complex buildings. EQUIPMENT REQ#: EQ12-054 ACCOUNT#: 170-1930-564000-121600 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2011-12 )EPARTMENT: PARKS, RECREATION & FACILITIES RECOMMENDED: YES NO REVISED )(VISION: NT: FACILITIES APPROVED: - ------ - - _ - ----- RECORDING EQUIPMENT YES NO _ .,i_- ---- ADDITIONAL COSTS REVISED ` tUDGET AMOUNT: $101,500 X NEW REPLACEMENT YES X NO USTIFICATION: The recording equipment, video displays, engineering and audio/video controls for newly constructed courtrooms lA, 1B, 1C, 4A and 4B to capture court proceedings as mandated by the 19th Judicial Circuit and State Statutes. The equipment will be located within the 2nd Street Judicial Complex. 12-055 (ACCOUNT#: 170-1930-564000-15010 ~.~ ' `~ ' ,y<~ ° r _ ..~. .... ... r .ue{ iL11 .. ..r .~ ... ir.. :i ITEM NO. IV J . DATE: 10/11/2011 ~,~. ~_ I~ ~~y~ ~,~,:f,~ AGENDA REQUEST REGULAR ( ) _._ _ ~ .~,.~_~ ~_~~,~.~,~,~~_._.7 PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Glenn Henderson '" SUBMITTED BY: Office of Management & Budget/Grants Senior Grants Writer SUBJECT: Florida Department of Agriculture and Consumer Services -- Contract Amendment BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to submit Grant Contract Amendment #1 to the Florida Department of Agriculture and Consumer Services for Grant #17483 (formerly ARS056) and Board authorization to have the Chairman sign the required documents, as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: ( ) APPROVED ( ) DENIED ( ) OTHER Faye W. Outlaw, MPA County Administrator ~ Coordination/Signatures County Attorney (X) OMB Director (X ) Daniel S. McIntyre Ma ie uin Office of Management and Budget/Grants Division MEMORANDUM TO: Board of County Commissioners. - THR000H: Marie M. Gouin Mana ement & Bud et irector g g FROM: Glenn Henderson ,~" Senior Grants Writer DATE: October 11, 2011 SUBJECT: Florida Department of Agriculture and Consumer Services --Contract Amendment ITEM NO. IV Background: On Jan. 18, 2011, the Board of County Commissioners accepted a $300,000 grant from the Florida Energy & Climate Commission (FECC) .Clean Energy Program for an energy efficiency.. program administered by the nonprofit Solar and Energy Loan (SELF). These funds are being used to provide low-cost energy assessments as part of SELF's revolving loan program. In recent months, the FECC has been disbanded and the state grant program has been moved under the auspices of the Florida Department of Agriculture and Consumer Services (FDACS) . As a result, FDACS wishes to amend its contract with the County to reflect those administrative changes: Specifically, it wishes to change references to FECC to FDACS, the grant contract number from ARS056 to #17483, and to update contact information for the state grant administrator. According to the County Attorney's Office; this contract amendment needs to be approved by the- Board per the County's Purchasing Manual because .the Board .approved the acceptance of the original grant contract. Recommendation: Board authorization to submit Grant Contract Amendment #1 to the Florida Department of Agriculture and Consumer Services for, Grant #17483 (formerly ARS056) and. Board authorization to have the Chairman sign the required documents, as approved by the County Attorney. a~oF T~ ar9T~ OFFICE OF ENERGS' ~~~ "__. _~_ `o~Mi - THE HOLLAND BUILDING, SUITE 251 (850) 487-3800 ~ T' -D9 600 SOUTH CALHOUN STREET (850) g22-97oI FAx o ''ry ~Ss~ TALLAHASSEE, FLORIpA 3399-0001 ~,~D roe ~„~ FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES COMMISSIONER ADAM H. PUTNAM GRANTS RESOURCE October 4, 2011 OGI: 5201.1 IVIr. Glenn Henderson Grants/Resource Developer ST LUCIE COUNTY FLORIDA 2300 Virginia Avenue Fort Pierce, FL 34982 RE: Agreement # 17483 (ARS056) Amendment #1 Signatures Dear Mr. Henderson: Enclosed with this letter is Amendment #1 fox Grant Agreement 17483 (formerly AR056) between St. Lucie County and the Florida Department of Agriculture and Consumer Services (FDACS). Please obtain the appropriate signatures on the (3) copies, and return two of them within seven days to the Office of Energy. When the amendment has been signed, retain a copy of the final document for your files and mail the other two (2) originals back to the Office of Energy. If you have any questions about the agreement, or will require additional time to obtain signatures, please call Mr. Mark Hermanson at (850) 487-3800. ~ - Sincerely, ~~ ~~ ~ F Alexander Mack, Program Administrator Office of Energy ENCLOSURES ,~~,, ~~= -; Fmlr_sh 1-800-H~L PFLA Flu,~'aa. vvww.Fresh"r romFforida.con~ ~~ _ Florida Department of Agriculture and Consumer Services Page 1 of 2 -.~__-= _°~, Division of Adminstration ~' •~~D WET^' I ~AIiS CU~~ I n~.lJ I AQAM H. PUTNAM CCI'I~TRACT AMEN©MENT COMMISSIONER (1 17 I ~ Q '~ .Please Respond To: Mark Hermanson. Office of Energy Florida Department of Agriculture and Consumer Services 600 S. Calhoun St., Suite 251 Tallahassee, FL 32399-1300 September 12, 2011 Mr.' Glenn Henderson Grants/Resource Developer, St. Lucie County 2300 Virginia Avenue Fort Pierce, FL 34982 RE: Amendment of Contract # 17483 dated 01/31/11. This letter, upon execution by both parties and attachment to the original contract shall serve to amend said contract. The contract shall be amended as follows: 1. Pursuant to Chapter 2011-142, Laws of Florida, effective July 1, 2011, all references in the Agreement to the "State of Florida, Executive Office of the Governor, Florida Energy and Climate Commission" and the "Commission" shall be replaced with the "Florida Department of Agriculture and Consumer Services" and the "Department" respectively. . 2. The Agreement number is changed from ARS056 to 17483. 3. Paragraph 23 is hereby deleted in its entirety and replaced with the following: 23. The Department's Grant Manager for this Agreement is identified below. Department Grant Manager: Mark Herinansori Florida Department of Agriculture and Consumer Services Office of Energy 600 South Calhoun Street, Suite 251 Tallahassee, FL. X2399-0001 Telephone No.: 854-487-3800 Fax No.: 850-922-9701 E-mail Address: Mark:Hermanson@freshfromflorida.coni ~~ii, 1-800-HELPFLA ~ wwvd.FreshrromFlorida.com DACS-01086 Rev. 01/11 ~~ _v~, Fforicta Department of Agriculture and Consumer Services Page 2 oft y'' _ __ _ _°~ Division of Adminstration ~` N won we ~ . ADAM H. PUTNAM CONTRe4~~' AhlIENDN9ENT COMMISSIONER NO OTI~ER PROVISIONS OE TIiIS CONTRACT ARE AMENDED OR OTIiERWISE ALTERED BY TITS AMENDMENT. r Mike Gresham (Signature) Director of Administration Departure f Agriculture (Title) -and C s er Services "1 '~ ) ~ ~ ~ (Company) ~(~/ (Date) (Date) 1-800-HELPFLA DACS-01086 Rev. 01111 ~~i~, Tr'l~nda. www.FreshFromFlorida.com